Meeting Minutes September 6, 2007

Minutes of the CFAES Staff Advisory Council Meeting

September 6, 2007

10:00 a.m.

Hawk’s Nest Golf Course (ATI)

Present:

Trina Beebe                  David Drake                 Tim Butcher                  Linda Good

Janis Cripe                   Cindy Tschanen            Mike Kauffman            Bill Koshar

April Wax                         John Beardmore           Todd Hicks                  Sherry Ferrell

Andrea Richardson       Frances Whited            Matt Davis                   Teresa Funk

Mary Roberts

I.          Welcome and Introduction of Guest (Todd Hicks)

-         Todd welcomed and introduced the new committee members for the coming year.

-         The Pro at the Hawks Nest Golf Course gave an overview of the course.

-         The committee was reminded and invited to attend the Farm Science Review Vice President’s Luncheon.

-         Update on Liz Kinney.

II.         Approval of Minutes

John moved to approve the minutes, second by Teresa.  The minutes were approved unanimously by the committee.

III.       Web Site Discussion – Additions/Improvements

The Staff Appreciation Day pictures are updated on the web site.  The Wellness links have also been added.  John asked the committee members to review their information listed on the site and get back to him with corrections, additions, or suggestions.

The extra SAC magnets were handed out to the members to disperse to their co-workers.

IV.       Tim Butcher – Survey Update and Plans for Next Year

No update at this time.  Tim will update the power point slides and give the presentation to Dr. Newcomb and Linda Martin to review.  He will be meeting with them to review the information provided in the power point.

V.        Staff Appreciation Day Review

This year we had a great turnout!  Everything went well.  The Wellness group was very happy with the turnout and the responses they received.  Wooster’s Staff Appreciation Day went great as well.  The Administration came to the event and enjoyed the turnout.  The addition of popsicles was well received and appreciated by the staff members.  The email notifications were a good idea, with so many people sending them out they were doubled up and that helped to get a large number of staff members to attend.  

The committee thanked April for taking the lead on this event and doing such a great job!  The three winners for the Staff Appreciation Day drawing were:  Trina Beebe, Donatos gift card, Denise Johnson, Buckeye Corner gift card, and Liz Wheatley, Donatos gift card.

The committee discussed better ways to get the Extension offices involved during Staff Appreciation Week.  The committee will work on new ideas to make this happen.  The committee also suggested having two events each year for Staff Appreciation.

VI.       Follow-Up with Staff and Student Wellness

Both groups from the Wellness department were happy with the turnouts both in Columbus and in Piketon.  The SAC display will be at the Wellness Fair in French Field House next week.

VII.      Budget for SAC

Nothing new has been done to date, however the committee needs to put a budget together and propose it to Dr. Newcomb and Linda Martin as soon as possible.  The Marketing, Mentoring, and Awareness committee will work on this project before the end of October.

The committee would like to include the following items in the budget: 

                        Staff Appreciation Day

                        Banquet

                        Shirts/media stuff/magnets

                        Transportation

                        Meeting Costs

                        Shirley Brooks-Jones Award

The committee voted to change the name of the Marketing, Mentoring, and Awareness committee and change it to the Budget Committee.  Shawn moved to change the name as stated above, it was seconded by Dave.  The motion was approved unanimously.

IX.       2007-2008 Elections

The committee voted on new officers for 2007-2008.  Congratulations to all new officers!

            Chair:  David Drake

            Vice Chair:  Jeanne Osborne

            Secretary:  Andrea Richardson

            Communications Director:  Cindy Tschanen

X.        New Business

-         New transportation people were assigned for the coming year.  Trina Beebe will serve as the Columbus contact for transportation and David Drake will be the contact in Wooster.

-         The committee members agreed that Thursdays at 10:00 a.m. work for the SAC meetings.  The new dates are November 15, February 7, March 13, May 15, July 17, September 4 (retreat), September 16 (FSR Luncheon), and October ? (banquet).

      Two meetings this year will be video linked, those meetings will be February 7   and March 13. 

      Andrea has reserved KH 333D for those on the Columbus campus       from noon – 4 p.m.

      Hosts for the coming year are as follows:

                  Nov. 15 – (ATI) Mike Kauffman and Frances Whited

                  Feb. 7 – Video Link

                  Mar 13 – Video Link

                  May 15 – Teresa Funk and Mary Roberts

                  July 17 – Cindy Tschanen and (need host)

                  Sept 4 (retreat) – Executive Committee

-         The committee agreed that the focus this year will remain the same as last year with focus on expansion.

XI.                          Adjourn!