Meeting Minutes November 16, 2006

Minutes of November 2006 Meeting

College of Food, Agricultural, and Environmental Sciences

Staff Advisory Council Meeting Minutes

November 16, 2006

Parker Food Science Building, Columbus

Hosted by: April Wax

Present:

Absent:

Welcome

Chair Todd Hicks called the meeting to order and welcomed everyone and asked everyone to introduce themselves and where they were from.

Todd thanked April for hosting the November meeting and asked her to give a brief history of the Parker Food Science Building.

Todd gave a brief overview of the Statement of Purpose and Mission of the Staff Advisory Council.

Todd went over the current committees.  He felt since the survey was completed, it wasn’t necessary to have it any longer.  Todd moved to disband the Survey Committee, seconded by Francis Whited.  All members were in favor.  Motion passed.

The following members were appointed to the following committees for the 2006-07 year:

Executive Committee:

Marketing, Mentoring, and Awareness:

Professional Development:

Day with the Dean:

Shirley Brooks-Jones Award:

Vice President’s Advisory Council:

CFAES Guiding Coalition:

Transportation:

Staff Appreciation Day:

Committee Reports:

Professional Development:

Jim Lawrence gave a follow-up on the meeting with Dr. Newcomb.  Jim felt there was a lot of positive feedback from the meeting.

1.      Wants us to tighten up the administration of the fund from a Council perspective before he takes it to the Cabinet.

2.      Wants to see a high percentage of SAC members involved in donating through the Campus Campaign as a major selling point with the Cabinet.

3.      Would like to get some issues settled today so that we can follow-up with Dr. Newcomb by early December.

Funding Update:

A.      Dr. Steve Nameth has pledged $5,000 to the endowment fund based on ATI staff representing about 12.5% of the College’s Staff.

B.      If we can endow the fund with at least $25,000 and preferably our original stated goal of $40,000, then we will distribute the maximum 4% per year from the endowment.

C.      Campus Campaign funds will not be available for 16 months, but once they are available, we can use those funds in full annually.

D.      Campus Campaign “Pre-commitment” Form distributed.

1.                  It would be a powerful message to send to Cabinet if we could say 90% of the Staff Advisory Council has committed to supporting this fund through the Campus Campaign.:

Application Process for Funding:

A.          Dr. Newcomb suggested a formal 3 person review committee for all applications.  He specifically mentioned a 1^st, 2^nd, and 3^rd year member of the Council filling those seats.

1.         In addition, and if possible, I would recommend that Columbus Campus, Extension, and Wooster campus each be represented.

B.           Selection criteria needs to be tied to:

1.         Annual review suggestions for improvement

2.         Cost sharing / supervisor / department financial support (i.e. back to the matching concept).  Dr. Newcomb’s exact words were “the extent of contribution from the department enhances the chances of funding”.

3.         Department Chair must approve application.

4.         Other thoughts on a formal approval process.

Cheryl discussed the 2007 Staff Career Development Grants, Staff Career Development Grants Program Evaluation Form, and Connecting Women to Women-Ruthmarie Mitsch Professional Development Award. 

Jim suggested awarding them three times a year instead of once.  Bill also like the idea of awarding them three times a year.

Todd said that if anyone had any questions or suggestions to contact Jim.

Market, Mentoring, and Awareness:

Discussion on “Why join SAC?” – “What are the Benefits?”

♦April suggested putting on the web page – positive thoughts – It was suggested that John contact past members and ask them if they would say what impact SAC had on them and what stood out the most about being a member.

♦Set up a display

♦Marketing to Chairs – invite them for the morning portion of the meeting to get a better understanding of what SAC does – have chairs linked to the SAC page       

Day with the Dean:

Bill Koshar gave a brief overview of the Day with the Dean Committee.  Bill said that they normally look for two days out of the year that someone will have the opportunity to shadow the Dean.  Bill told the committee he was willing to stay on as an advisor, but would like to see 2 first year members and 1 second year member appointed to the committee.

SAC Web Site:

John Beardmore gave an update on the web site and reported that he went to training with Bonnie Scranton.

Suggestions for web site:

            Add directory

            Updatedcouncil photograph

            Add picture to name

            Add host to meeting date

            Minutes added after each meeting

            Pictures for Day with the Dean

            Pictures for Shirley Brooks Jones Scholarship (add past recipients)

            Combine calendar and meeting dates

            Add ATI and Wooster Campus map

            Do not need menu twice

            Add Statement of Purpose on the front page along with group photo

Todd stated that Tim Butcher had mentioned at one of the previous meeting about participating in CPR training. Todd discussed about partnering with the Health/Wellness program.  He said that he will invite Connie to come to the next meeting to tell us more about the program.

Staff Appreciation:

Discussion on how to have staff become more involved on Staff Appreciation Day. 

New Business:           None

Old Business:             None

Todd moved to adjourn the meeting, seconded by John Beardmore. All in favor.  Motion carried.