March 2006

Professional Development Bill Koshar displayed a poster that can be used to advertise the professional development fund that we are setting up through Campus Campaign. The committee is meeting in April, and Bill will check with Jim Lawrence to see if our account number has been determined

College of Food, Agricultural, and Environmental Sciences

Staff Advisory Council Meeting Minutes

March 16, 2006

Plumb Hall - Columbus, Ohio

Hosted by: Dave Grum

Present

John Beardmore                 Teresa Funk                        Mandy Pillivant

Mark Benintendi                  Dave Grum                           Tammi Rogers

Janis Cripe                           Mary Gulas                          Dave Sammons

Anita Donaldson                  Todd Hicks                           Megan Strother

Cheryl Engle                         Bill Koshar                           April Wax

Sherry Ferrell                        Karen Oberrath                                                       

Absent          

Tim Butcher                          Tom Shockey

Karen Fedevich                   Frances Whited                                                       

Jim Lawrence                                                          

Welcome

Chair Dave Grum called the meeting to order and welcomed everyone to Plumb Hall--the oldest building on the Ag Campus.

The first order of business was to make sure everyone had read the minutes from the February meeting. Dave then asked for a motion that they be approved. Bill Koshar made the motion to approve the minutes as distributed, and Anita Donaldson seconded.

Dave Grum suggested that we change the procedure of distributing meeting minutes. He proposed that the minutes be submitted to the Executive Committee for additions or corrections. Dave Sammons will then post the minutes on the SAC web site for subsequent corrections or additions by members. Everyone agreed that this would be a good idea.

A group picture was taken, and we plan to use this as a marketing tool to promote our organization throughout the College.

At the last meeting we decided to invite a non-SAC member to come sit in on our meeting. We welcomed Andrea Trachsel as a guest of Dave Sammons. Andrea is the Student Records Officer for the School of Environment and Natural Resources.

Committee Reports

Committees met and then gave their reports.

Professional Development

Bill Koshar displayed a poster that can be used to advertise the professional development fund that we are setting up through Campus Campaign. The committee is meeting in April, and Bill will check with Jim Lawrence to see if our account number has been determined.

Marketing, Mentoring, and Awareness

After much discussion, it was decided that we would have an event during Staff Appreciation Week to showcase SAC. Possible ideas are an ice cream social similar to the one we had last year along with games and possible giveaways for Columbus and cookies for regional offices. There will also be events at OARDC and ATI.

Mandy Pillivant will explore legalities to see if we can charge for raffle tickets instead of just giving door prizes. If we can, the money would be used for professional development opportunities.

Todd Hicks is working on the mentoring packet, and a suggestion was made to place it on the web site for easy accessibility. We also need to set up mentors for every new member.

Survey

Survey committee members met with Tom Archer and a rough draft of the survey was produced. Tom advised that a letter also needs to accompany the survey.

Megan will send survey out to membership, and we are to send any comments to her by March 24. After rough drafts are ready, they will be sent to Dr. Newcomb for approval. After his consent, survey will go to Tom Archer for final work. After the Executive Committee has reviewed the document, Tom will send it out on Zoomerang. Committee will then use this information to address possible changes in the College.

Before the survey is sent, we will ask Dr. Moser or Dr. Newcomb to send a letter informing staff that a survey will be coming soon.

We want to explore the possibility of obtaining incentives from Drs. Newcomb, Slack, Nameth, and Smith to encourage staff to complete the survey.

Day with Dean

Bill Koshar checked Dr. Moser’s calendar with Carol Poe, and she came up with April 27 and Farm Science Review in September. The group decided that the April date doesn’t give enough time to prepare properly so Bill will let Carol know that we will just go with Farm Science Review unless another date comes up in May, June, or July and adequate lead time is provided.

SAC Web Site

The group gave a big “thank you” to Dave Sammons for getting the SAC web site on line.

Reports from all committees are to be updated and placed on the web site. If you have anything you would like add, please send all documents to Dave Sammons (sammons.1@ osu.edu).                           

New Business

All new members are to e-mail Dave Sammons their shirt sizes so he can bring SAC

t-shirts to the next meeting. Dave Grum wants members to consider the idea of having SAC polo shirts as a way of promoting our organization.

Dave Grum suggested that the “Recommendations for Staff Training and Professional Development in CFAES” document that is posted on the SAC web site be removed.  After a discussion, the group agreed to leave it as it stands since the document was approved by the task force and dated 2001.

Bill Koshar reported that the town meeting with President Holbrook is scheduled for Thursday, May 11. Bill is looking for a viewing place on the OARDC campus, and Mark Benintendi will take care of the Columbus location. Outlying area members are to contact Mark with the availability of equipment.

The next meeting is Thursday, May 18, in Wooster. John Beardmore will not be available to set up the transportation from Columbus so Dave Grum will cover that responsibility.

Adjourn

The meeting was motioned adjourned by Dave Grum and Bill Koshar seconded.