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Meeting Minutes May 20, 2009
Minutes of the CFAES Staff Advisory Council Meeting
May 20, 2009
10:00 p.m.
Meeting held at the Hawk’s Nest Golf Course in Creston, Ohio. This meeting hosted by Frances Whited.
Present: Marie Bouic, Trina Beebe, Cindy Buxton, Matt Davis, Sarah Elvey, Sherry Ferrell, Teresa Funk, Todd Hicks, Mike Kauffman, Jeanne Osborne, Pat Patterson, Mary Roberts, Julie Townsend and Frances Whited
I. Welcome and Introduction
No guests or new members were present for this meeting.
II. Approval of Minutes
Marie moved to approve the minutes, second by Frances. Minutes were approved unanimously.
III. Treasurers’ Report – Teresa reported there were no expenditures
IV. Old Business — Task Force Reports:
SAC display – Frances has an additional 3-fold display that SAC members can use.
Anniversary list – Cindy will work with John on the anniversary list for the large display. Julie can print posters – two copies, one for each display
Items with display can include magnets
Cindy showed a note grabber (425 for $500 – 1 color). Jeanne called for a motion for expenditure. Sherry made motion and Teresa gave a second. Motion approved.
Executive Committee meeting with Dr. Linda Martin was on May 12th. Liz, Cindy and Teresa met with her to discuss vacancies and non-active members. Dr. Martin will send letters to chairs/directors to fill positions. They gave her an update on SAC’s activities and budget (budget is carried over to new fiscal year). Dr. Martin believes it’s a good idea to go before VP Council to update them.
Thank You Notes/Greeting Cards
Cards to be used for retirements, hosting facilities, sympathy. Cindy had pricing - 100@ $1.48 each.
Frances will get OARDC print shop quote on 100. Frances made the motion that, depending on actual cost with maximum expense of $150, the executive team will make final decision. Matt gave 2nd. Motion approved.
Welcome Cards
Cindy reported 100 for 93 cents each or 300 for 53 cents each. Use standard #10 envelope to include magnet. Cindy will redesign card and bring to next meeting with new pricing. Jeanne may request an email vote on getting these done.
VI. Task Force Reports
Budget committee has not met. Currently there is $14,922.69 in account with travel to May meeting not accounted. Committee will take budget request with planned expenditures to VP Cabinet.
Staff Mentoring
Teresa wants to present a proposal but hasn’t been able to write anything up but is hoping to get all input from task force by July.
Professional Development – no report; continue consideration of cost share for mileage to staff participating in professional development activities
Day with Deans
Cindy and Jeanne met with Carol Poe on how to handle dates this fall.
Possible dates this summer/fall include ice cream at staff appreciation, OARDC fun day, FSR luncheon, SAC luncheon.
Discussion led to totally revamping Day with Dean offering. Frances suggested a “Roads Scholar” type of event for staff (similar to what is being done with faculty). Ideas included CFAES for a day, CFAES Road Trip. What would a day look like in Columbus, Wooster or Piketon be like? Sherry & Frances will map out a day for Wooster, Mary & Matt for Piketon and Teresa & Julie for Columbus.
Discussion lead to disbanding Day with the Dean and Dave gave a motion to create a new subcommittee and Francis gave a 2nd. Motion approved. Teresa suggested a budget be created for this new event. Estimated expenditures to be given in July by subcommittees.
Staff Recognition & SBJ Award
Banquet to be held Oct. 29th at 4-H Center.
Discussion on new SAC awards coming directly from SAC. Would need criteria and a plan. Suggested three new awards with cash of $250 each (SBJ is $500).
Also discussed spotlight recognition of staff in a SAC newsletter/website.
VP Advisory Council
No meetings per Todd.
Council broke for potluck lunch.
Staff Appreciation
Possible offering of flash drives (128 m) are $5/ea. were determined to be too costly. Teresa asked everyone to send her suggestions on take-a-way items with costs and sources.
Dave made the motion to order the note grabbers to send to all OSUE employees and Sherry gave 2nd. Motion passed. Cindy to include in order previously approved for display take-away – will order based on a logical price break.
Wellness
Sherry went to Piketon for the health screening. Matt had a lot of positive feedback from participants.
VII. New Business
Cindy is collecting terms for glossary.
Cindy will share the web hit information at next meeting.
Membership
Dave, Liz and Pat will be replaced on next council. Dr. Martin is to send letter to chairs/director.
Vote was cast for amendment of new position. New position was approved. Position will require camera. Matt will check into purchase of a camera. Cindy will amend bylaws.
Dave shared OARDC staff newsletter which costs $80 per 100 and suggested putting on website, maybe twice yearly. Dave will get the template. Trina will check with Adam Cahill.
Cindy is working to clean up the website
Matt moved to adjourn the meeting at 2:00 p.m. and it was seconded by Teresa.
