Meeting Minutes May 17, 2007

Minutes of the SAC meeting, May 17, 2007, ATI, Wooster

Minutes of the CFAES Staff Advisory Council Meeting

May 17, 2007

10:00am

ATI, Wooster, OH

Present: 

I.                   Welcome and Introduction of Guest – Todd Hicks

Todd Hicks introduced Dr. Steve Nameth who is the Director of ATI in Wooster.  Dr. Nameth told us that ATI was up in student numbers, ATI was also initiating new programs, Hawk’s Nest Golf Course was donated to OSU/ATI by the Hawkins’ family   and to make ourselves at home and take a tour of the campus and to take in the Diversity Display in the front of the building.

II.                Approval of Minutes

Todd Hicks hoped that everyone had a chance to look at the minutes on the SAC site.  He asked for a motion to approve the minutes.  Bill Koshar made a motion to approve the minutes with a second by John Beardmore.  Motion passed.

III.             Thank You To Secretary Replacement

Todd Hicks thanked Liz Kinney for taking the minutes in place of Mary Gulas who was absent from the meeting.

IV.              All meetings to be held at 10am for 2007

Todd wanted to make sure that everyone knew that the SAC meetings started at 10:00am for 2007.

V.                 Next Meeting – Andrea Richardson

The July 19 meeting will be held at the Olentangy River Wetlands Park hosted by Andrea Richardson.  It was originally scheduled to be at The Stone Lab hosted by Cheryl Engle but there is some question about Cheryl being on the SAC committee any longer. 

VI.              Membership Update – Open Slots

There were questions also about Mandy Pillivant (she is leaving OSU), Mary Gulas and Sam Carter.  Todd will make L.H. Newcomb aware of slots open. 

VII.             Website corrections and updates     

If the information on the SAC website is wrong for individuals please send correction to John Beardmore.  There are pictures of some members still needed.  We should make use of the SAC website to give directions to meetings.

VIII.            Survey Update and Discussion – Tim Butcher

Tim is going through the comments about the survey.  Timeline is to be done by July.  He will get on the calendar with L.H. to discuss the survey.   Tim will electronically share with Council and ask for comments and concerns of staff.

IX.              Update from Executive team meeting with Dr. Newcomb
a.  Day with the Dean.  Dr. Newcomb was informed about our idea to switch places with the Dean for a day.  He said it was good but no.  Suggested we stick with the old format.
b.  Survey Results – Concerns of staff
c.  Budgets – both yearly and for special events.  Support of Staff Appreciation.  April Wax is working hard to get donations of items for that day.  Discussion was held about hosting meetings.  Some SAC members had trouble with departments buying in to support hosting the meeting because of budget.  Other didn’t seem to have a problem.  There would be no problem in having 2 or 3 meetings by video especially during the winter months.  Matt made a motion to have video hook-up several times and seconded by Jim Lawrence.  Motion passed.
d.  Professional Development Initiative.  There was discussion on the Professional Development Fund that was set up.  Questions about people contributing to the fund.  It was presented to L.H. about College contributing and L.H. is going to take it to the cabinet.  ATI and Steve Nameth had pledged to contribute.  The fund number is 312155.  Money will be available July 2008.  Two holes on Professional Development Committee.  Cindy Tschanen volunteered and would ask Keith Smith about donating funds.  If anyone else is interested, please respond to Todd Hicks. 

e.       New partnership with Staff Wellness.  L.H. was glad to hear this.  On Staff Appreciation Day we will partner with Staff Wellness.  By the next meeting we will have talked with Marianne Robinson.  Matt, Mary and Tim to help ask Connie Boehm, Student Wellness, to partner with SAC.  Will ask both with the Wellness Fair in Piketon.  Will have regional dates after August.

X.        Committee setup and membership – Ag Advisory Board

There was nothing to report.




XI.       Day with Dean

John Beardmore said that he would put information on the website when the committee sends it to him.  There is very limited information about Day with the Dean on the website at this time.

XII.     Staff appreciation update

No report

XIII.       Shirley Brooks-Jones Update

May is the time to solicit nominations.  Again, John Beardmore said he would put the information on the website when the committee sent it to him.  Liz will contact April Wax, who is chair of committee, to initiate action.

XIV.        New Marketing Tool

There was talk of having something new to pass out about the Council.  Motion was made to get magnets the size of a business card and have our information printed on it.

XV.        Dates for Staff Wellness Joint Events

August 23 is Summerfest where we can plan for joint events.

XVI.       Elections – End of year plan

The Nominations Committee (Todd Hicks and Bill Koshar) will send out a notice
that they are now accepting nominations for the positions of Chair, Vice-Chair, Recorder/Treasurer, and Communications Director for a term beginning October 2007 and ending September 2008.        

XVII.       New Business

Bill Koshar, who is a representative to University Staff Advisory Council, said that the University Staff Advisory Committee is hosting the final Town Meeting with President Karen Holbrook, from noon-1 p.m. Friday (5/18) in 130 Drinko Hall. The event will also be Web cast at the following locations: Lima Campus, 310K Galvin Hall; Mansfield Campus, 476 Ovalwood; and the Wooster Campus OARDC, 130 Research Services. Holbrook will be joined by Executive Vice President and Provost Barbara Snyder, Senior Vice President for Business and Finance Bill Shkurti, and Associate Vice President of Human Resources Larry Lewellen. 

The CFAES Staff Advisory Council needs to increase working with other Staff Councils throughout the University.  There are approximately thirty councils within other Colleges/Units.  Bill Koshar said that the University’s Council has an annual budget of $10,000.

Todd Hicks and John Beardmore presented a static display highlighting the Council and some of its activities.  This can be taken to different events that we are involved in.

XVIII.       Adjourn