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Meeting Minutes July 15, 2009
Meeting Minutes July 15, 2009
Minutes of the CFAES Staff Advisory Council Meeting
July 15, 2009
Meeting was held at the Gwynne Conservation Area in London, Ohio. The meeting was hosted by Teresa Funk. Grilled chicken was provided by Matt Davis and cooked on the grill by Teresa’s husband, Mike.
Present: John Beardmore, Trina Beebe, Cindy Buxton, Matt Davis, Dave Drake, Teresa Funk, Todd Hicks, Mike Kauffman, Liz Kinney, Jeanne Osborne, Pat Patterson, Mary Roberts, and Julie Townsend.
1. Welcome and Introduction
Matt Sullivan, Assistant Farm Science Review Manager, was introduced and talked a little bit about the Farm Science Review. Here are some facts about the Farm Science Review (FSR). It is a three-day outdoor agricultural trade show, has been around 43 years, grounds after have 2,100 acres which 993 was donated by Molly Caren and the rest was purchased from Prudential Insurance Company of America. Any where from 125,000 to 145,000 people visit the show.
2. Approval of Minutes
Mike made a motion to approve the minutes, second by Julie. Motion passed.
3. Treasurer’s Report
There was no official report because statement of funds was not downloaded in time,
but it was report that $803.21 was expended on note grabbers and funds were
expended for transportation on the last meeting.
4. Old Business
Note grabbers will be sent to remote staff.
Second SAC display is in progress by Frances.
Anniversary List – Two sets of a 3 panel display. Laminated and Velcro.
Motion was made by Teresa with Trina to pay for lamination. Motion passed. Hope to have it ready for Staff Appreciation on August 20.
Cards (Thank You, Welcome) were shown by Cindy. Thoughts were of getting 100 Welcome and 700 (to send to all staff) Thank You notes. Suggestion was made to change I to we on the Welcome card.
Discussion was held about having a banquet for Staff with work anniversaries. Check with Frances about getting certificates done at OARDC. Question on where labor to do the clerical work comes from. Send a card to people with anniversaries.
Take the idea to VP Council and see if they go along with it.
Report from Cindy that the Web Site is cleaned up, the glossary is posted, greeting cards, sympathy cards, etc. are waiting on Frances to get quote from OARDC print shop.
Talk of a Staff Newsletter. Include calendar of events, note from the chair, employee spotlight, activities, and construction update. Circulate once a quarter. Have Communications Officer and Public Relations oversee this project with Jeanne and Teresa to solicit material.
Budget Committee – Request to continue support from the VP Council
Staff Mentoring – Tabled
CFAES Road Trip – Tabled
Staff Recognition and Shirley Brooks Jones (talked about after lunch)
Wellness – Lunch and Learn schedule is out. Wellness will be asked to come to our Staff Appreciation Day. Tim could write something for Staff newsletter.
The Appreciation Day in Wooster was discussed. What was served, games played, etc?
5. Task Force Break-out: Did not happen. Task Force was talked about after
lunch with the whole group.
Annual Conference/Support Staff Conference is 16 and 17 of November. Teresa will check into it and get information.
Staff Recognition – Committee met with Michele Bondurant and discussed ways to make the staff feel appreciated. Committee also came up with three new awards to go along with the Shirley Brooks-Jones Award. They are the Key Values Award, Innovation Award and the Special Recognition Award. To view these awards please go to: http://sac.ag.ohio-state.edu/staff-recognition. They are one-time cash awards in the amount of $300.00 (pre-tax) presented by SAC to the winner of the award and a certificate suitable for framing that will be presented at the SAC Annual Banquet.
Recognition Banquet will be October 29th at 11:30 in the 4-H Center. Set-up will be October 28 at 4:00pm.
6. New Business
Letters have been sent out to new members by Dr. Martin.
Cindy will email Carol about the NE District.
Meeting adjourned.
