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Meeting Minutes 2007
College of Food, Agricultural, and Environmental Sciences
Staff Advisory Council Meeting Minutes
February 15, 2007
OSU Turfgrass Research Center, Columbus
Hosted by: John Beardmore / Todd Hicks
Wellness Committee Members:
Cheryl Engle
Sam Carter
Jean Osborne
Tim Butcher
Matt Davis
Discussion was held about SAC partnering with Wellness center to facilitate wellness activities accessible to all branch campuses. We’ll be hearing from Connie Boehm from Wellness later in the meeting.
General discussion regarding locations of meetings. Questions were raised if we always hold meetings only in places where we have reps, suggesting we branch out to reach some of the other areas of the state that we don’t otherwise get to. We could conduct “listening sessions” at these branches when we visit to engage those staff.
Thank you letters
Bill Koshar will draft letter to facility/lunch providers to inform them of financial responsibility. Thank yous should also be circulated at meeting for everyone to sign and then given to chair/section leader.
General discussion was then held regarding our need to keep up a good rapport especially with Administration changing and fate of our group uncertain.
Web pages
Todd asked for improvements/suggestions/compliments. It was suggested that the interactive calendar still needs to be updated. Everyone thanked John for his ongoing work on the project.
Survey committee
It was discovered that the Survey committee was prematurely disbanded – Tim Butcher let us know that they are still compiling anecdotal evidence and will share with the group soon.
Matt Davis moved to accept minutes, Second by Jean Davis.
There were questions about the mission statement, Bill Koshar read aloud and there was general discussion.
Connie Boehm arrived and gave us a presentation about the student wellness center.
We broke for lunch – thank you to John Beardmore and his fellow hosts for providing us with City BBQ!
Subcommittee meetings reports
The professional development committee passed around Campus Campaign sheets to everyone with our SAC professional development fund number #31255. It will set a good example for the rest of the college if we donate for our own cause so please consider giving. Jim Lawrence will follow-up with LH to see if he presented to FAES Cabinet yet and if funding levels have been committed.
Discussion of presentation
While we enjoyed learning from Connie Boehm, the general feeling was that she may be too focused on students for us to work with. Cindy Tschanen will look for the contact person in Faculty/Staff Wellness to see if they will partner with us. She will also see if it’s possible to have that person uplink for a videoconference for our next meeting in Piketon.
One simple idea was to compile a list of wellness links/incentives/discounts that are available in the different areas of Ohio and put it on our website to make it easy to find for staff. If we see a need in a particular area of the state that isn’t being filled we could also poll the local staff to see if they want us to lobby on their behalf with a local gym or other service for a discount.
New Business – none
Todd Hicks moved to adjourn the meeting, Bill Koshar seconded.
Todd Hicks thanked everyone for coming, will see us in Piketon.
John Beardmore took photos of everyone outside for the website.
March 15, 2007
Minutes of the SAC meeting, March 15th, 2007, OSU South Centers, Piketon.
College of Food, Agricultural, and Environmental Sciences
Staff Advisory Council Meeting
Minutes
March 15, 2007
OSU South Centers
Hosted by: Mary Gulas
Present:
John Beardmore Sherry Ferrell Liz Kinney Tim Butcher Mary Gulas Bill Koshar Matt Davis Todd Hicks Jeanne Osborne Dave Drake Mike Kauffman Mandy Pillivant Cindy Tschanen April Wax
Absent:
| Sam McCarter | Linda Good | Andrea Richardson |
| Teresa Funk | Jim Lawrence | |
| Janis Cripe | Francis Whited | |
Todd Hicks called the meeting to order and welcomed everyone. Todd thanked Mary for hosting the meeting this month.
Guest:
Jeanne Osborne introduced her guest, Lucinda Miller. Lucinda is the Extension Specialist 4-H Youth Development staff member at South Centers. Lucinda briefly described the different programs that she worked with. She expressed her interest in having the Wellness Mobile Unit come to OSU South Centers.
Membership:
Todd went over the changes in the membership for the Council. Teresa Funk will replace Kay Clay; Mike Benintendi resigned and Sam Carter replaced him; Tami Rogers will be replaced by Linda Good; and Andrea Trachsel recently married and her name is now changed to Andrea Richardson.
Survey:
Tim Butcher felt that the Survey Committee was disbanded prematurely. Tim expressed there is still a lot to do with the survey. Tim suggested that there be another member on his committee. Mike Kaufman offered to be on the committee. Tim handed out a draft of the power point he had put together. Tim reported that only 1/3 of the people responded, but stated that it was well received by the people that did respond.
Bill Koshar said that when the results are given to Dr. Newcomb, there should also be a follow-up. Tim said that he and Mike should have the results down within a month and will bring it back to the next Council meeting in May.
Todd recommended that a mass email should be sent out thanking those that did participate. Bill suggested that when the next survey goes out that the information for the last survey be added to it. Dave Drake suggested that it would be nice to add a link on the Council’s web page for accessing the survey results.
Staff Wellness:
Todd introduced Marianne Robinson, Program Manager for OSU Managed Health Care Systems.
Marianne gave a brief overview of what the Staff Wellness Program provides and answered any questions that members had. Marianne said that they now have a mobile unit that can travel to different areas on campus, regional, county, and district offices to provide flu shots, educational programs, blood pressure education, and Personal Health Assessments. All of these services are free of charge to OSU Employees.
Marianne said a good way to learn more about the Staff Wellness is by accessing the HR Resources newsletter. The link is www.hr.osu.edu.
Tim suggested that Mary coordinate and be the contact person for the mobile unit to go to the South Centers and provide Personal Health Assessments Screenings. Mary stated that she would follow up with this.
Matt Davis will check on the dates for Spring Conferences and Staff In-Services so that the mobile unit could be brought to those sites.
John Beardmore will add links to the SAC home page so people can access the Staff Wellness information.
Todd and John are going to work on a display also.
Minutes:
Todd asked if there were any additions or corrections to the minutes from the February meeting. Tim moved to approve the minutes as presented, seconded by Liz Kinney. Motion carried.
Task Force Committees:
Todd asked that Subcommittees break out and return in 30 minutes with their reports. It was suggested that instead of the subcommittees breaking out into sessions because several of the members were on more than one committee, that we do a round table discussion.
Day with the Dean:
Mandy Pillivant, Chair, felt that the Day with the Dean needs to be changed from the Farm Science Review to something else. Dave and Mike said they were working on a day that Dr. Moser goes to Wooster for a day and they reverse rolls. Mandy suggested that SAC partner with Wooster’s Summer Fest for Day with the Dean. It was also suggested that Day with the Dean was held twice a year, spring and fall and also change the name of it.
Professional Development:
Bill Koshar reported that L.H. Newcomb encourages SAC members to make a contribution to the Campus Campaign. Jeanne Osborne will be the liaison to Dr. Moser.
SAC members are encouraged to talk about the different functions such as the Shirley Brooks-Jones Citizenship Award, Day with the Dean and Campus Campaign at all of the faculty meetings.
Staff Appreciation Day:
Mike, Todd, and Liz will partner with Staff Wellness to have them come to the Staff Appreciation Day. There were several suggestions of having a corn hole tournament, tug-a-war, corn climb, dunk tank, and etc. for the Appreciation Day.
There was discussion of having frozen yogurt, popsicles or drumsticks for campus and cookies for county offices.
It was also discussed of having gift certificates for everyone, instead of ice cream for the campus area and cookies for the county offices. This way everyone would be receiving the same thing. April Wax was going to work on this.
It was suggested to have John Victor and his group perform.
Shirley Brooks-Jones Citizenship Award:
April Wax and Liz Kinney will serve on this committee. It was decided to present the award at the Annual Meeting in October.
Guiding Coalition:
There hasn’t been anything reported. Todd was going to check with Dr. Newcomb to see if it is still in existence.
Marketing:
Todd asked if we still had this committee. Bill recommended that we continue to keep it.
Discussion of executive committee:
Todd discussed the ending of several of the terms. At the end of 2007, Bill Koshar will be off and Todd Hicks and John Beardmore will be rotating off. Todd asked that everyone give some thought to this and he expressed that it would nice to have an election with more than one name one the ballot.
John Beardmore reported that he will be updating the web site and still in need of some of the members pictures.
Todd asked if the subcommittees would prefer to meet as a round table discussion instead of the subcommittee breakout sessions. This would accommodate those that serve on more than one committee. It was agreed upon to continue the round table discussions.
New Business:
No new business
Todd Hicks, Chair, asked if there were a motion to adjourn, Dave Drake made a motion to adjourn, seconded by John Beardmore. Meeting adjourned.
Meeting Minutes May 17, 2007Minutes of the CFAES Staff Advisory Council Meeting
May 17, 2007
10:00am
ATI, Wooster, OH
Present:
John Beardmore Tim Butcher Janis Cripe Matt Davis David Drake Sherry Ferrell Todd Hicks Liz Kinney Bill Koshar James Lawrence Jeanne Osborne Andrea Richardson Cindy Tschanen
I. Welcome and Introduction of Guest – Todd Hicks
Todd Hicks introduced Dr. Steve Nameth who is the Director of ATI in Wooster. Dr. Nameth told us that ATI was up in student numbers, ATI was also initiating new programs, Hawk’s Nest Golf Course was donated to OSU/ATI by the Hawkins’ family and to make ourselves at home and take a tour of the campus and to take in the Diversity Display in the front of the building.
II. Approval of Minutes
Todd Hicks hoped that everyone had a chance to look at the minutes on the SAC site. He asked for a motion to approve the minutes. Bill Koshar made a motion to approve the minutes with a second by John Beardmore. Motion passed.
III. Thank You To Secretary Replacement
Todd Hicks thanked Liz Kinney for taking the minutes in place of Mary Gulas who was absent from the meeting.
IV. All meetings to be held at 10am for 2007
Todd wanted to make sure that everyone knew that the SAC meetings started at 10:00am for 2007.
V. Next Meeting – Andrea Richardson
The July 19 meeting will be held at the Olentangy River Wetlands Park hosted by Andrea Richardson. It was originally scheduled to be at The Stone Lab hosted by Cheryl Engle but there is some question about Cheryl being on the SAC committee any longer.
VI. Membership Update – Open Slots
There were questions also about Mandy Pillivant (she is leaving OSU), Mary Gulas and Sam Carter. Todd will make L.H. Newcomb aware of slots open.
VII. Website corrections and updates
If the information on the SAC website is wrong for individuals please send correction to John Beardmore. There are pictures of some members still needed. We should make use of the SAC website to give directions to meetings.
VIII. Survey Update and Discussion – Tim Butcher
Tim is going through the comments about the survey. Timeline is to be done by July. He will get on the calendar with L.H. to discuss the survey. Tim will electronically share with Council and ask for comments and concerns of staff.
IX. Update from Executive team meeting with Dr. Newcomb
a. Day with the Dean. Dr. Newcomb was informed about our idea to switch places with the Dean for a day. He said it was good but no. Suggested we stick with the old format.
b. Survey Results – Concerns of staff
c. Budgets – both yearly and for special events. Support of Staff Appreciation. April Wax is working hard to get donations of items for that day. Discussion was held about hosting meetings. Some SAC members had trouble with departments buying in to support hosting the meeting because of budget. Other didn’t seem to have a problem. There would be no problem in having 2 or 3 meetings by video especially during the winter months. Matt made a motion to have video hook-up several times and seconded by Jim Lawrence. Motion passed.
d. Professional Development Initiative. There was discussion on the Professional Development Fund that was set up. Questions about people contributing to the fund. It was presented to L.H. about College contributing and L.H. is going to take it to the cabinet. ATI and Steve Nameth had pledged to contribute. The fund number is 312155. Money will be available July 2008. Two holes on Professional Development Committee. Cindy Tschanen volunteered and would ask Keith Smith about donating funds. If anyone else is interested, please respond to Todd Hicks.
e. New partnership with Staff Wellness. L.H. was glad to hear this. On Staff Appreciation Day we will partner with Staff Wellness. By the next meeting we will have talked with Marianne Robinson. Matt, Mary and Tim to help ask Connie Boehm, Student Wellness, to partner with SAC. Will ask both with the Wellness Fair in Piketon. Will have regional dates after August.
X. Committee setup and membership – Ag Advisory Board
There was nothing to report.
XI. Day with Dean
John Beardmore said that he would put information on the website when the committee sends it to him. There is very limited information about Day with the Dean on the website at this time.
XII. Staff appreciation update
No report
XIII. Shirley Brooks-Jones Update
May is the time to solicit nominations. Again, John Beardmore said he would put the information on the website when the committee sent it to him. Liz will contact April Wax, who is chair of committee, to initiate action.
XIV. New Marketing Tool
There was talk of having something new to pass out about the Council. Motion was made to get magnets the size of a business card and have our information printed on it.
XV. Dates for Staff Wellness Joint Events
August 23 is Summerfest where we can plan for joint events.
XVI. Elections – End of year plan
The Nominations Committee (Todd Hicks and Bill Koshar) will send out a notice
that they are now accepting nominations for the positions of Chair, Vice-Chair, Recorder/Treasurer, and Communications Director for a term beginning October 2007 and ending September 2008.
XVII. New Business
Bill Koshar, who is a representative to University Staff Advisory Council, said that the University Staff Advisory Committee is hosting the final Town Meeting with President Karen Holbrook, from noon-1 p.m. Friday (5/18) in 130 Drinko Hall. The event will also be Web cast at the following locations: Lima Campus, 310K Galvin Hall; Mansfield Campus, 476 Ovalwood; and the Wooster Campus OARDC, 130 Research Services. Holbrook will be joined by Executive Vice President and Provost Barbara Snyder, Senior Vice President for Business and Finance Bill Shkurti, and Associate Vice President of Human Resources Larry Lewellen.
The CFAES Staff Advisory Council needs to increase working with other Staff Councils throughout the University. There are approximately thirty councils within other Colleges/Units. Bill Koshar said that the University’s Council has an annual budget of $10,000.
Todd Hicks and John Beardmore presented a static display highlighting the Council and some of its activities. This can be taken to different events that we are involved in.
XVIII. Adjourn
Meeting Minutes July 19th, 2007
Minutes of the CFAES Staff Advisory Council Meeting
July 19, 2007
10:00 a.m.
Olentangy River Wetlands, Columbus
Present:
| Jeanne Osborne | David Drake | Tim Butcher |
| Janis Cripe | Cindy Tschanen | Mike Kauffman |
| April Wax | John Beardmore | Todd Hicks |
| Andrea Richardson |
I. Welcome and Introduction of Guest (Todd Hicks)
Todd welcomed everyone to the Wetlands.
II. Approval of Minutes
Mike moved to approve the minutes, second by Jeanne. The minutes were approved unanimously by the committee.
III. Thank You to Our Fill-In Secretary
Todd thanked Andrea for filling in as secretary and for hosting the meeting.
IV. Web Site Discussion – Additions/Improvements
John requested that the sub-committees provide information for the web page. He also informed the committee that there will be in formation on the site about the State Employee who had the laptop stolen. The sub-committee membership list was reviewed and updated by the committee members. The new list will be updated and put on the web site.
V. Magnet Design – Update and Discussion Led By John Beardmore
Todd informed the committee that L.H. Newcomb had approved the magnets. Todd thanked Communications and Technology for not charging the committee for the display update. A copy of the magnet design was handed out for comments and suggestions. The committee agreed that the simpler the design the better. The committee addressed the missing Extension and OARDC logos and agreed that the main University logo over rides all other for this purpose. The suggestions that were made were to add a border, add the School of Environment and Natural Resources under the College name, and to run the final design by John Victor before printing. The committee has $300 to work with on the magnet project.
Cindy suggested setting up a booth at the Support Staff Conference that the College hosts. She will send more information via email to the committee members.
A few additional items were discussed:
Jim updated the committee on the status of funds in the SAC Professional Development Account. Currently there is $210 in the account and another $600 pledged for 2007 – 2008.
Todd will email Dr. Newcomb for new SAC member nominations to replace the members who are gone.
The committee discussed the new Associate Dean, Linda Martin, and would like to invite her to the end of the year awards ceremony.
VI. Next Meeting
The next meeting will be September 6, 2007. The idea of having the meeting at the Hawk’s Nest at the new golf course in Wooster/ATI was discussed. Bill will be asked to help host this meeting with the Executive Committee.
VII. Tim Butcher – Survey Update and Discussion
Tim reviewed with the committee the Staff Survey results. There were 148 responses received with the following break downs.
39 – Benefits are important
27 – Health Care Concerns
22 – Flextime Available (11 wanting time off)
13 – Tuition Assistance
The committee discussed the action that should be taken at this point. It was unanimously agreed that the results should be written up and submitted to Dr. Newcomb and Dr. Moser in a condensed version. The committee also discussed putting together a one page fact sheet to include on the SAC web site for the staff members to see. The committee would focus more on what can be handled at the College level and then leave the University level decisions for higher level discussion. The information could be given to the USAC committee to move up to the University level. The idea of a poster board being created for the Staff Appreciation Day to display the result was also discussed.
Tim will put the summary together before the Staff Appreciation Day on August 15th. The survey summary will be emailed to the SAC members for review and approval.
Break for Lunch
IX. Committee Setup and Membership – Ag Advisory Board
This was already discussed under the Web site discussion.
X. Sub-Committee Reports and Discussion
Day with the Dean:
Cindy will work on the date for this event.
Shirley Brooks-Jones Award:
The committee is set up and a letter from Carol Poe needs to be sent out to those members to “officially” thank them for serving on the committee. April will send out the advertisement via email to all the committee members to disperse beginning August 1st.
Task Group for Awareness:
No funds yet. A budget will be put together to propose to Dr. Newcomb for SAC’s yearly funding. The committee now spends about $300 - $600 per year.
Staff Appreciation Day:
April needs help! April needs help advertising, ideas for the drawing, and thank you notes to the sponsors once the event is over. Tim agreed to call McDonald’s around campus to see if they would be willing to attend the Staff Appreciation Day event and display their healthier food items. The questionnaires could be filled out for free McDonald’s cards for the first fifty or so people. A random drawing for the big gifts at the end could be done and you would not have to be present to win. The questionnaires would be used to draw the names for the big prizes.
The answers to the questionnaire will be posted on the SAC web site so people will be directed to visit the site.
Wooster’s Staff Appreciation Day is August 23rd.
The committee members were requested to send out emails to their own departments to notify them of the Staff Appreciation Day and then send out follow-ups as the date gets closer.
XI. New Business
No new business.
X. Adjourn
Following the meeting the committee enjoyed a guided tour of the Olentangy River Wetlands by Dr. William Mitsch, Director of the Wetlands.
Meeting Minutes September 6, 2007
Minutes of the CFAES Staff Advisory Council Meeting
September 6, 2007
10:00 a.m.
Hawk’s Nest Golf Course (ATI)
Present:
Trina Beebe David Drake Tim Butcher Linda Good
Janis Cripe Cindy Tschanen Mike Kauffman Bill Koshar
April Wax John Beardmore Todd Hicks Sherry Ferrell
Andrea Richardson Frances Whited Matt Davis Teresa Funk
Mary Roberts
I. Welcome and Introduction of Guest (Todd Hicks)
- Todd welcomed and introduced the new committee members for the coming year.
- The Pro at the Hawks Nest Golf Course gave an overview of the course.
- The committee was reminded and invited to attend the Farm Science Review Vice President’s Luncheon.
- Update on Liz Kinney.
II. Approval of Minutes
John moved to approve the minutes, second by Teresa. The minutes were approved unanimously by the committee.
III. Web Site Discussion – Additions/Improvements
The Staff Appreciation Day pictures are updated on the web site. The Wellness links have also been added. John asked the committee members to review their information listed on the site and get back to him with corrections, additions, or suggestions.
The extra SAC magnets were handed out to the members to disperse to their co-workers.
IV. Tim Butcher – Survey Update and Plans for Next Year
No update at this time. Tim will update the power point slides and give the presentation to Dr. Newcomb and Linda Martin to review. He will be meeting with them to review the information provided in the power point.
V. Staff Appreciation Day Review
This year we had a great turnout! Everything went well. The Wellness group was very happy with the turnout and the responses they received. Wooster’s Staff Appreciation Day went great as well. The Administration came to the event and enjoyed the turnout. The addition of popsicles was well received and appreciated by the staff members. The email notifications were a good idea, with so many people sending them out they were doubled up and that helped to get a large number of staff members to attend.
The committee thanked April for taking the lead on this event and doing such a great job! The three winners for the Staff Appreciation Day drawing were: Trina Beebe, Donatos gift card, Denise Johnson, Buckeye Corner gift card, and Liz Wheatley, Donatos gift card.
The committee discussed better ways to get the Extension offices involved during Staff Appreciation Week. The committee will work on new ideas to make this happen. The committee also suggested having two events each year for Staff Appreciation.
VI. Follow-Up with Staff and Student Wellness
Both groups from the Wellness department were happy with the turnouts both in Columbus and in Piketon. The SAC display will be at the Wellness Fair in French Field House next week.
VII. Budget for SAC
Nothing new has been done to date, however the committee needs to put a budget together and propose it to Dr. Newcomb and Linda Martin as soon as possible. The Marketing, Mentoring, and Awareness committee will work on this project before the end of October.
The committee would like to include the following items in the budget:
Staff Appreciation Day
Banquet
Shirts/media stuff/magnets
Transportation
Meeting Costs
Shirley Brooks-Jones Award
The committee voted to change the name of the Marketing, Mentoring, and Awareness committee and change it to the Budget Committee. Shawn moved to change the name as stated above, it was seconded by Dave. The motion was approved unanimously.
IX. 2007-2008 Elections
The committee voted on new officers for 2007-2008. Congratulations to all new officers!
Chair: David Drake
Vice Chair: Jeanne Osborne
Secretary: Andrea Richardson
Communications Director: Cindy Tschanen
X. New Business
- New transportation people were assigned for the coming year. Trina Beebe will serve as the Columbus contact for transportation and David Drake will be the contact in Wooster.
- The committee members agreed that Thursdays at 10:00 a.m. work for the SAC meetings. The new dates are November 15, February 7, March 13, May 15, July 17, September 4 (retreat), September 16 (FSR Luncheon), and October ? (banquet).
Two meetings this year will be video linked, those meetings will be February 7 and March 13.
Andrea has reserved KH 333D for those on the Columbus campus from noon – 4 p.m.
Hosts for the coming year are as follows:
Nov. 15 – (ATI) Mike Kauffman and Frances Whited
Feb. 7 – Video Link
Mar 13 – Video Link
May 15 – Teresa Funk and Mary Roberts
July 17 – Cindy Tschanen and (need host)
Sept 4 (retreat) – Executive Committee
- The committee agreed that the focus this year will remain the same as last year with focus on expansion.
XI. Adjourn!
Minutes of the CFAES Staff Advisory Council Meeting November 15, 2007
Minutes of the CFAES Staff Advisory Council Meeting
November 15, 2007
10:00 a.m.
The Arden Shisler Center for Education & Economic Development (ATI)
(Mike Kauffman and Sherry Ferrell – Hosts)
Present:
Trina Beebe David Drake Tim Butcher Linda Good
Mike Kauffman Liz Kinney Jeanne Osborne Mary Roberts
April Wax John Beardmore Todd Hicks Sherry Ferrell
Andrea Richardson Frances Whited Cindy Tschanen
I. Welcome and Introduction of Guest
- Make name plates for committee meetings
- Committee enjoyed a short promotional video about the Shisler Center and OARDC
- Welcome from the Director (Tom Cole)
- The May meeting has been changed to May 14th (Wednesday)
II. Approval of Minutes
John moved to approve the minutes, second by Tim. There was a name change in section VII from Shawn to Todd. Minutes were approved by the committee.
III. Old Business
A.) Task Force Reports:
1.) Budget Committee Report (April)
-Met four times, once with Keith Smith, planning to meet with Linda Martin about budget options and extension offices.
2.) Day with Dean (Jean)
Email has gone out and nominations are coming in. Nov. 28th is the deadline. Photographer needed, Jean will contact Comm. Tech. It was suggested that a SAC member go along that day as a representative.
3.) Survey Follow-up (Tim)
Power point was given to Todd and Dave, it needs to come from the Chair on behalf of the SAC committee.
The executive team members should meet with and present the power point to LH Newcomb and then Bobby Moser. The members were asked to look on the website in minutes for list of things to ask in next survey. Next meeting power point will be reviewed by committee.
4.) Dean’s Advisory Council Meetings (Todd)
Review of the meetings and what to expect. There are 2-3 members from SAC on this (Cindy, Todd, and Andrea). Andrea will email Carol Poe the member names to be on the email/meeting list. Copy Jean!
Good to be on, very important feedback to Dean from the leaders in Ag.
5.) Wellness Committee (Tim)
Ideas needed for next year’s Staff Appreciation event. Mike volunteered to be the Wellness representative at ATI.
IV. New Business
A.) SAC meeting with Moser
The committee has been asked to meet with Dr. Moser about the strategic plan for the College. The meeting will be December 14th at 9:30 a.m. Staff morale is low right now so what can be done to help with this will be one of the discussed topics. The survey information could be brought to this meeting as well. Dave will send Dr. Newcomb, Dr. Martin, and Dr. Moser a copy of the power point overview before the meeting. Jean will ask that Carol Poe put it on the agenda for that day.
B.) L.H. Newcomb’s Retirement Party
Some of the SAC members will be in attendance. The members agreed to collect money at this meeting and donate it to the L.H and Bev Newcomb endowment fund. Tim will get a card for everyone to sign at lunch time. The donation to the endowment fund was $85.00 on behalf of the SAC.
C.) SAC Member Directory
Everyone received a copy of the SAC member directory for review. John will work with Cindy to create a link on the SAC web site that will allow you to email the entire group. Jean agreed to give all web updates to Cindy. Janis Cripes replacement from Communications and Technology will be Ernie Shannon.
Sam Carter will be contacted by Dave officially about non-attendance. He will be requested to find a replacement if he can no longer serve on SAC. The Department Chair will be copied on the email.
Trina agreed to be added to the Inquiry Review Committee.
D.) Staff Awards
Awards that are handed out to Staff through the College and University were discussed. The committee agreed to add any and all awards that are seeking nominations, etc. to the SAC web site with additional information so that all Staff members can be aware of what is offered around campus and the College. The committee discussed creating a separate committee for this but decided it would be best if all committee members brought in any award information they received to be posted to the web site. Tim moved to have all of the committee members look into any and all staff awards in their areas/departments and bring them to the next meeting, Mike seconded the motion. The committee discussed this motion and unanimously approved. This information could also be emailed to Tim.
E.) The committee discussed a request from a staff member to invite E. Gordon Gee to the College for a “Town Meeting” with Staff. He had one with faculty already in the College. Jean will look into inviting Dr. Gee.
F.) Winter Meetings
The video link contacts for our winter quarter meetings will be Andrea on the Columbus campus (KH 333D) and Dave on the ATI/OARDC campus. Liz will look in to helping the outside areas connect with our meetings.
……..Break for Lunch……..
G.) Sick Leave Conversion
The idea of sick leave becoming vacation time or time off was discussed. The committee was asked to send a letter on behalf of the College staff to the University SAC in support of this idea. The committee will make this a pointed question on this year’s Staff survey.
Meeting Minutes on the Strategic Plan December 14, 2007
Staff Advisory Council Meeting with Dean Moser
Re: CFAES Strategic Plan
December 14, 2007
Suggest a section which cross-cuts all functions on staff, i.e. one goal for having the kind of staff we need going forward. If we do this, SAC recommends the following be included:
- Support educational opportunities for staff at OSU and at other institutions
- Professional development of staff (given time to take advantage of the educational opportunities)
- Staff recognition – increase opportunities for recognition of staff and increase the number of staff members recognized throughout the college
- Promotion/advancement plan for staff
- Promote staff activities which encourage leadership, elevate knowledge, and college profile to enhance the quest for excellence
- Allocate money for professional staff development (included in ATI plan)
- Encourage and support development of supervisors (included in ATI plan)
- Encourage all supervisors to attend training/workshops related to staff supervision (this would include faculty members being trained)
- Establish a staff mentoring program for new staff hires
They feel strongly that we must get faculty who are supervisors to attend workshops OSU offers for improving supervision.
They feel we need more awards to recognize staff. They suggest we push each department to also create meaningful recognitions.
They suggest a staff appreciation dinner in Columbus as is done in Wooster.
They want more of an organized system to mentor new staff. They are willing to assist.
On Page 7 of the current draft, last line, they (at least one of them) questions why ONLY one new international partnership in five years.
On Page 8, they suggest we put more front and center cultivating collaborations with ATI and the regional campuses. Move commitment to seamless transitions.
Page 9, metrics – is exceeding university averages for freshmen graduating in the top 10% realistic. Under strategy three, they feel we need more explicit commitment to creating degree opportunities between universities in the U.S. and abroad.
Page 13 – we need to emphasize doing a better job of selling ourselves to commissioners.
- We cannot keep doing everything
- We must focus
- They do not see how county educators can possibly do what is outlined given how full their plates are – unless we drop some lower priority activities
- Need more focus on training volunteers to help county educators
Page 17 – cost increases are a rapidly growing issue to our aspirations to have more students having an experience abroad.
Page 18 – Do we not know the baseline metrics? We are advocating goals that are likely less than the current level of participation.
Page 21 – We need to include action steps that call for climate assessment at the department level.
