Meeting Minutes 2001

February 21, 2001
Columbus

Introduced everyone. If you need travel reimbursement you can fill out a form and send it to Carol Poe or you could e-mail her at poe.4@osu.edu with your name, social security number and number of miles.

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Cindy Crawford, Marjorie Dellinger, Mary (Detty) Reedy, Janice DiCarolis, Mark Erbaugh, Debra Gallagher, Ted Gastier, Becky Hooper, Jim Karcher, Mabel Kirchner, Barb LaMoreaux, Ann Lighthiser, Kathy Mohler, Christine Nielsen, Pat Patterson, Carol Poe, Susan Sommer, Carol Sowers, Michelle Spillan, Regina Vann

Absent: Kyle Sharp, Shelley Whitworth

Introduced everyone. If you need travel reimbursement you can fill out a form and send it to Carol Poe or you could e-mail her at poe.4@osu.edu with your name, social security number and number of miles.

Minutes of the last committee meeting were reviewed and approved by all, none opposed.

Christine - Executive Committee Update: Promo display is being updated. Flyer was passed around to everyone with the letter. It is being mailed out to every department in the College. Susan was congratulated on a very good job done. Letter to Dr. Kirwan was reviewed and approved with a copy to be sent to Dr. Moser and USAC. No discussion and everyone approved. Chris talked with Richard Woffard, the chair of USAC regarding the academic plan not addressing staff contributions. He said that USAC is aware of that and has brought it to Dr. Kirwan's attention at a town meeting in October. Dr. Kirwan's explanation was that there were staff members on the committee writing the plan and the original document did address staff contributions. However, the editing team (which I am guessing was made up of faculty only) feels staff need not be mentioned since it was the academic plan and not the university plan. He said that there was a write up on this in On Campus (http://www.osu.edu/oncampus/v30n8/ thisissue_2.html). Chris forwarded to him the letter we wrote to Dr. Kirwan and he will share it with USAC. He said that they will be having another town meeting April 20th and will address this again as well as the diversity action plan. Chris also talked to Marilyn Trefz, she said that she would be willing to help with facilitating the task forces to get them through tough spots.

If anyone would be interested in helping on a certain committee, please feel free to contact that committee. They are always looking for new insight that you can bring to help facilitate and accomplish our goals.

Ted - Facilities Master Plan: Gave us an update on what is going on. They have visited all the facilities and talked to all the department heads. He passed out two different handouts. One is "A Summary of Facility Planning Activities" and the other was "About Our Consultants". Talked about the new 4-H Center.

Regina - Employee Rewards: Marilyn Trefz reported to the Employee Rewards team. Regina handed out the document to the Staff Advisory Council from the VP Administrative Cabinet and CFAES Department Chairs and School Directors. It listed the response to the recommendations provided by SAC, some of which are being put into place. Other recommendations need further information from SAC to VP, CFAES & School Directors.

Question A. "Ensure the implementation of a reliable annual performance review process." was discussed. We wanted to make sure we had a voice on that committee. Also, we decided that Question C:d "Traveling Companions Program" was important. We were asked by Dr. Moser to provide further details for organizing and implementing criteria for selection and process for application and selection. Question D: Nurture a Culture of Inclusion and Involvement was felt to be very important. Staff is encourage to give Dr. Moser information as to what they think other meaningful ways we could become involved that would nurture this desired culture. They would like for us to be specific.

Performance Review: Mary, Carol, Regina, Barb, Pat and Ann are on that committee. It was suggested co-chair position be adopted as this is a big task to undertake. They will meet today after the conclusion of this meeting to discuss Section A of "College Implementation Update". Ensure the implementation of a reliable annual performance review process.

Development: Shelley is not available to co-chair this committee. We need to find someone to co-chair with Jim Karcher. They have been looking into other colleges to see what is being offered by them to see if we can adopt those policies. Carol Sowers and Cindy Crawford volunteered to help with this committee.

Survey: Mark passed out 9 tables of information to all of us. He said that there was a problem with the original information being entered. The information was being entered 70% wrong. The tables are only on just the first section of question on the survey. He gave us a description of what each of the tables meant. He explained that the Importance Mean was the average answer times the discrepancy score. From these tables we tried to understand what all the information from the survey meant. Time was running out before we had to meet with Human Resources so it was decided that the Executive Committee would have more discussion on this at their next meeting.

EnVision: There is an article coming up written by Susan and Janice. Susan gave us a report on the Promo Display.

Over lunch we met with Lori Weber and Gabrielle Reinke. Their 3-page handout was on part 3 of the survey regarding human resources. It was discussed what would be good to be brought out at a forum on human resources. SAC asked many questions. It was discussed that information we each have is different from the other members. We each understood questions on HR differently. We asked questions regarding evaluations, paid time off, rewards, benefits, sick leave, vacation, job description, promotion and equality. They helped us to understand that some of the decisions made are State for Federal policies. Some of the questions we brought up Gabrielle and Lori said they would look up the answers and get back with us. They encouraged us to attend forums on these topics.

The meeting was adjourned. Some of the task forces stayed and had meetings.

If anyone needs copies of the handouts, please contact me and I will see you get a copy.

Respectfully yours, 
Kathy Mohler Secretary

March 21, 2001

Our host, Becky Hooper, started the meeting by giving us information on the extension districts and the Learning Center at Caldwell. A few changes were made to the minutes from our last meeting, adding that Carol Sowers had joined the Development Task Force. Minutes were approved with the changes.

March 21, 2001
 Caldwell, Ohio

Present:  Betty Aylsworth, Rita Bowers, Marjorie Dellinger , Janice DiCarolis, Deb Gallagher, Becky Hooper, Mabel Kirchner, Barb LaMoreaux,  Ann Lighthiser, Christine Nielsen, Pat Patterson, Kyle Sharp, Carol Sowers, Susan Sommer,  Regina Vann, Shelley Whitworth

Absent: Carol Bunn, Cindy Crawford, Mark Erbaugh, Ted Gastier, Jim Karcher, Kathy Mohler, Carol Poe,  Mary (Detty) Reedy, Michelle Spillan

Our host, Becky Hooper, started the meeting by giving us information on the extension districts and the Learning Center at Caldwell.  A few changes were made to the minutes from our last meeting, adding that Carol Sowers had joined the Development Task Force.  Minutes were approved with the changes.  Becky Hooper agreed to co-chair the Development TF.  Deb reported that she has been talking with Forest Muir, the chair of BioHio.  He asked that we help with the information booth/kids area for the three days of the event on the Ag. College campus in Columbus.   Thursday will be “Legislative Day”, Friday will be “Students Day” and the public is invited to attend all three days.  Kyle gave us information on the logistics for the day and he is doing publicity for the event.  Members agreed to work the information booth Deb agreed to serve as a clearinghouse for the event.  Members were asked to contact her with the times they will be available to help at the info booth. We will have our promotional display at the booth.  We may do face painting and hand out helium balloons.  Shelley volunteered to contact Dr. Muir and get information on the kids’ area.  Deb will keep us informed about what is expected from SAC members.  It was noted that there is a double-header on the 12^th, the last day of BioHio. 

Chris reported on the SAC executive team meeting.  It was decided that we would have a new member/old member retreat in September and have our Annual Meeting in October with a luncheon only.  We will hold regular meetings in June and July.  Members who will go off SAC this year are expected to attend meetings up to and including the October Annual Meeting.  Kathy Mohler is checking with L.H. and Dr. Moser to schedule a date for the Annual Meeting.  A new meeting schedule will be sent out to the members when dates and locations are confirmed.

Susan read the letter from Dr. Kirwan in response to the letter we had sent expressing concern about the lack of staff inclusion in the Academic Plan.  She will send a copy of the response to Mr. Wofford of USAC and Dr. Moser.  Janice handed out the enVision graphs for the survey data.  There were two formats, one with the top ten in Importance and the top ten with the largest gap or highest WDS. We discussed the formats and the differences in issues identified.  Ann will use the data from the graphs for the Performance Review TF.  Kyle made suggestions on how to write up the data with graphs and tables.  It was agreed that the enVision folks, Janice, Kyle and Susan would make decisions on the data used the enVision article.  Mark and Marjorie will be sent the article before publication.  It was agreed that the tables and graphs should be added to the website in the near future. 

Betty reported that she has been asked by the administration to rate and review the proposals for the next Stake-Holder-In-Residence.  It was also reported that Janice will be giving the list of issues we have compiled from the survey data to Lori Weber who will be writing an article every other month in enVision regarding staff/HR issues.  Chuck Bell from extension gave us an overview of 4H.  We played a lifesaver compliment game designed by Chuck.  Deb made a motion to adjourn and Pat seconded the motion.  The development and the rewards task forces met for the remainder of the day. 

Respectfully,

Susan Sommer
Communication Director

June 20, 2001

Chris first introduced Millie Casey to us. She is the Chair of the OARDC Staff Council. Next we introduced ourselves so our newest member Dave Scardena from Communication and Technology could get a chance to know us.

June 20, 2001
OARDC, Wooster

Present: Betty Aylsworth, Rita Bowers, Marjorie Dellinger, Janice DiCarolis, Deb Gallagher, Ted Gastier, Jim Karcher, Mabel Kirchner, Barb LaMoreaux, Kathy Mohler, Christine Nielsen, Pat Patterson Carol Poe, Dave Scardena, Susan Sommer, Michelle Spillan, Regina Vann, Shelley Whitworth

Absent: Carol Bunn, Cindy Crawford, Mark Erbaugh, Becky Hooper, Ann Lighthiser Carol Sowers

Chris first introduced Millie Casey to us. She is the Chair of the OARDC Staff Council. Next we introduced ourselves so our newest member Dave Scardena from Communication and Technology could get a chance to know us.

Next we reviewed March 21 meeting minutes. There were no corrections or additions and it was approved unanimously.

Chris gave the Executive Committee update. Letters to the different departments are being sent to Dr. Moser to replace members who are leaving at the end of October. Leaving is Betty Alysworth, Mark Erbaugh, Ted Gastier, Ann Lighthiser, Dave Scardena, Susan Sommer, Carol Sowers and Shelly Whitworth. The executive committee also discussed the September Retreat and October Annual meetings.

Chris talked about the meeting with Dr. Kirwan where all the different council chairs were represented. It was good to see that our council has accomplished more than the others in so short a time. Dr. Kirwan asked them for the opinion regarding the budget. Did they think that a flat increase or a 1% raise was better? A flat fee for everyone put us all on the same ground and was felt to be fair. It was good to see in Dr. Kirwan's last communiqué to the College that he had accepted the recommendation of this group.

Staff Development Task Force: Susan reported for Becky, as she couldn't attend. Susan discussed the 3 page paper that Becky emailed to us on June 5. The Staff Advisory Council views staff training and professional development as two separate issues. Recommendations for staff training were: "The department will provide funds within available resources and release of time to ensure appropriate staff training." and "The staff member and supervisor will determine an appropriate number of days for staff training." Recommendations for development opportunities: "Remove the barriers to ensure the staff from all units within the college have access to training and development opportunities." "Use distance education and alternative delivery methods to make training and professional development more accessible." and " Communicate opportunities for training and professional development with staff through a Web site, fliers, newsletters or En Vision.

Susan next brought up the idea of starting a Communication Task Force. Everyone discussed it and decided it was a good idea. Michele Spillan, Dave Scardena and Susan Sommer signed up for it. If anyone else would like to work on the Communication Task Force they will get back with the Council.

Dave Scardena mentioned that Envision was thinking of going web-based as the cost is over $20,000 to the Communications and Technology department. It was also a suggestion that Envision go quarterly.

Ted Gastier reported on the Facilities Master Planning Committee. He passed out a sheet with the cover page to the College of Food, Agricultural, and Environmental Sciences Master Plan web page http://www.fpd.ohio-state.edu/mp/faes/faes_mpl.htm The web site is current with all information! There is going to be a meeting on July 11 in room 105 of Ag Admin. Animal and Plant Science together was suppose to be finished by August but 16 more months of meeting dates have been set up. Ted ended by saying "Let people know what you think, it could make a difference."

Deb Gallagher asked for volunteers to be on the nominating committee for this year. The committee will be made up of: Deb Gallagher, Betty Alysworth, Shelley Whitworth, and Carol Poe.

Betty Aylsworth said that she was going to have a Scholarship put in her husband's name. Betty thanked everyone for their support and being there for her. She really appreciated the food platters that the Council provided.

Regina Vann reported on Recognition and Rewards. She handed out a report dated 6-20-01. C.a. CFAES Annual Citizenship Award. - A suggestion that it be named after Shirley Brooks-Jones. She discussed recommendation, nomination process, criteria and further action. C.d. Traveling Companions Program - is a university program not for staff at this time. It was discussed having and opportunity for 2 staff members to spend a day with Dr. Moser. All staff members' names would be put into a pot and randomly drawn out. D. Nurture a Culture of Inclusion and Involvement. - Idea of have task force for specific areas and ideas. Example: Columbus Campus - parking. Issues that pertain to the different areas (OARDC, Extension, Columbus Campus). Columbus needs a staff council for Ohio State University.

Regina motioned to start a task force to review starting staff councils. Deb Gallagher seconded. All were in favor. It was decided to start the new task force at the next regular meeting in July. The question was asked "How much can we lobby to mobilize staff on a whole?"

Pat Patterson reported on Performance Task Force: She talked about accountability to the Chairs. Goals are being handled by Marilyn Trefz and Lori Weber. The plan was distributed at the last meeting. Pat will email us with the information.

Next was lunch then a tour. Betty Alysworth took us through the new Arden Shishler Center for Education and Economic Development. It is used to host public and private teleconferences, distance-education courses, meetings, and other programs. Audio and video links are included in all the rooms. Then back on the bus and off to a tour of the Garden of Roses of Legend and Romance. On 2.7 acres are approximately 1,500 plants and 500 different varieties of roses. Back on the bus and Jim Karcher drove us around the Secrest Arboretum which is 85 acres and has 2,000 different species, varieties and cultivars. What a beautiful and informational tour. Thank you for all your hospitality!

The next meeting will be at the Southwest District Office in Vandalia from 10 am to 2 pm on Wednesday, July 18, 2001.

Respectfully yours, 
Kathryn Mohler
Secretary/Treasurer

July 18, 2001

Jim Karcher, Christine Nielsen, and Shelley Whitworth were able to attend the meeting via Interactive Video Program. If we decide to do this with more than one site we need to go through UNITS.

July 18, 2001
Southwest District, Vandalia Ohio

Present:  Betty Alysworth, Rita Bowers, Janice DiCarolis, Deb Gallagher, Ted Gastier, Becky Hooper, Ann Lighthiser, Kathy Mohler, Pat Patterson, Dave Scardena, Susan Sommer, Carol Sowers, Michelle Spillan, Regina Vann.  Video linked were:  Jim Karcher, Christine Nielsen,  Shelley Whitworth

Absent:  Carol Bunn, Cindy Crawford, Marjorie Dellinger, Mark Erbaugh, Barb LaMoreaux, Mabel Kirchner, Carol Poe,  Mary (Detty) Reedy

Jim Karcher, Christine Nielsen, and Shelley Whitworth were able to attend the meeting via Interactive Video Program.  If we decide to do this with more than one site we need to go through UNITS.

Kathy Mohler introduced Dr. Bill Haynes.  He is the District Director of OSU Extension, Southwest District.  Bill welcomed everyone and introduced the group to the Southwest District.  He gave us a lot of information about what we do and how we fit into the whole college. He invited us to tour the office, which we did at the end of the meeting.

The minutes from the June meeting were discussed.  It was asked that if the Task Forces chairs were requested to write a short statement of accomplishments for the Annual meeting at the last meeting? The minutes were moved to be approved by Susan Sommer and seconded by Betty Alysworth.  All were in favor.  None opposed.

Deb Gallagher with the help of her team of Betty Alysworth, Shelley Whitworth, and Carol Poe presented the slate of officers for the 2001 – 2002 Term.  Vice Chair:  Pat Patterson, Regina Vann, and Communications Director: Janice DiCarolis, Becky Hooper and Secretary/Treasure: Rita Bowers and Michelle Spillan.  It was asked if there were any nominations from the floor.  None were forthcoming.  Betty Alysworth made a motion to accept the slate of officers and Susan Sommer seconded.  No discussion as all were in favor and none opposed.  Nominee should send Deb Gallagher a short paragraph about themselves by August 15.  Elections will be at the September retreat.

Next we discussed starting a Staff Council Task Force.  It was decided the Columbus members get together and discuss if a Staff Council for Columbus is needed to address the needs of that area.  Then bring back recommendation to the Staff Advisory Council for a letter of recommendation to Dr. Moser.

Susan Sommer handed out a map for the September 12, 2001 Retreat from 10 am to 2 pm.  It is being held at the Kingwood Center in Mansfield.  Nikki Conklin is going to conduct a Myers-Briggs session with us.  She will be sending out a form for us to fill out and sent back to her before the Sept. Retreat.  We will have a short meeting for election of officers, ice breakers and introduction of the oncoming members.  The oncoming members will not be able to vote in the elections.

Becky Hooper handed out a copy of the letter to Dr. Moser with the recommendations from the Staff Training and Professional Development Task Force.  Jim Karcher, Shelley Whitworth, and Becky Hooper were Co-Chairs, Rita Bowers, Cindy Crawford, Janice DiCarolis, Susan Sommer, Carol Sowers, Mary Reedy, and Nikki Conklin were the members of the task force.  Susan Sommer made a motion to approve the “Recommendations for Staff Training and Professional Development” document and send it on to Dr. Moser.  Ted Gastier seconded.  All were in favor, none opposed.

Regina Vann asked for the councils help for her task force.  The Rewards Task Force wanted to know if the Annual Citizenship Award should be named Shirley Brooks-Jones Citizenship Award or only Citizenship Award. It was discussed and decided on naming it the Shirley Brooks Jones Citizenship Award.  Deb Gallagher moved to approve the naming, Janice DiCarolis seconded and all were in favor.  Second question was regarding the Traveling Companion Program.  The question was: Should the participants be nominated by random or self nominated and then picked by random?  It was decided that it should be self nomination first.  Kathy Mohler made a motion to accept, Pat Patterson seconded and all were in favor.  Susan made a motion for SAC to accept response to items C.a. and C.d. from the “Staff Reward System Guidelines – College Implementation Update” (February 2, 2001), Shelley Whitworth seconded and all were in favor. No opposition.

Regina Vann asked what the Council wanted to do with the comments made to Dr. Moser on the Staff Survey.  It is 90 pages long.  It was discussed and request by a task force chair that it be compiled and turned into a short document to be used and sent to Dr. Newcomb and Dr. Moser.  Deb Gallagher moved that a Section 3 Task Force be started.  Regina Vann seconded and all were in favor.  Kathy Mohler volunteered to Chair the committee and Carol Sowers and Dave Scardena volunteered to help.

Dave Scardena told us that the EnVision will be an electronic version for September/October issue.

Ted Gastier reported on the Master Planning update.  The master planners met with Jim Stevens(Assoc. VP for Physical Facilities) and his senior staff, Jim Morelli (University Architect), Glen Funk and Jean Hansford( University planners), and John Lawter (OSU Landscape architect).  They learned/confirmed information on campus developments, particularly as it relates to the Columbus Campus.  For example, the development of the Lane Avenue Bridge was of interest to them due to the change in traffic flow it could create throughout Columbus’ Ag Campus and any number of such items.

Over pizza lunch provided by Dr. Bill Haynes the outgoing members commented on their term on the Staff Advisory Council.  Everyone enjoyed their time on the Council and learned much.  It was a good experience and recommended for other to experience.  Also over lunch, we filled out a short survey to help the Communications Task Force.  After the Annual Meeting we will recruit more members.  At this time we have Susan Sommer – Chair, Dave Sacrdena and Michelle Spillan as members.

No one had any old or new business to bring up.  Janice DiCarolis moved to adjourn the meeting and Susan Sommer seconded.  All were in favor.

Respectfully yours,

Kathy Mohler
Secretary/Treasurer

September 12, 2001

The meeting was held in the Assembly Room at Kingwood Center in Mansfield. Chris Nielsen brought the meeting to order. Deb Gallagher organized and orchestrated the icebreaker. A sticker with the name of a famous person was placed on the backs of all present. Participants then mingled and asked each person a yes/no question until they were able to guess their identity.

September 12, 2001
Kingwood Center, Mansfield

Present:  Betty Alysworth, Rita Bowers, Carol Bunn, Marjorie Dellinger, Janice DiCarolis, Deb Gallagher, Becky Hooper, Mabel Kirchner, Barb LaMoreaux, Ann Lighthiser, Christine Nielsen, Pat Patterson, Carol Poe, Susan Sommer, Carol Sowers, Michelle Spillan, Regina Vann, Shelley Whitworth

New Members:  Sandy Kuhn, Peg Lambert, Dana Oleskiewicz, Gabriella Pearse-Dankar

OSUE Employee Development:  Nikki Conklin and Linda Kutilek             

Absent:  Cindy Crawford, Mark Erbaugh, Ted Gastier, Jim Karcher, Mabel Kirchner, Kathy Mohler, Carol Poe, Mary (Detty) Reedy, Dave Scardena, Kyle Sharp  

The meeting was held in the Assembly Room at Kingwood Center in Mansfield.  Chris Nielsen brought the meeting to order. Deb Gallagher organized and orchestrated the icebreaker.  A sticker with the name of a famous person was placed on the backs of all present. Participants then mingled and asked each person a yes/no question until they were able to guess their identity.

Nikki and Linda from OSUE Employee Development then presented the Myers-Briggs Type Indicator instrument to the group.  They said it was sometimes helpful to look at your own psychological type, as well as the diversity of type in the group when working to improve communication.  Members wrote down how they saw themselves and then were given the self-scorable form of the test.  After scoring the instrument, they compared the scores with the self-assessment.  Nikki and Linda discussed the different types of personality, the differences of each group in hopes that this knowledge might help members understand how different perspectives effect problem solving.  It was hoped that members would value the diversity of its members and see the strengths in the different personality types. The group was fairly balanced between all types.

Our sponsor, L.H. Newcomb from Rupp Valley Farm Catering, provided lunch.

Chris began the business portion of the meeting.  Minutes of the last committee meeting were reviewed. Deb made a motion that we approve the minutes and Pat seconded. Minutes were approved, none opposed.  Deb handed out the ballots from the Nominations Task Force and we voted. 

The new officers, in addition to Deb Gallagher as Chair: Pat Patterson,Vice-Chair; Janice DiCarolis, Communications Director; Rita Bowers, Secretary.

Chris announced that our Annual Luncheon will be at noon on October 19, 200l at the Faculty Club in Columbus.  We will have a PowerPoint presentation and a one-page summary of accomplishments.  Farm Science Review is this week and there are some members going from Columbus.  The Fall Faculty Meeting will be on October 25, 2001.  We have been invited to the OARDC Staff Council Forum and members were encouraged to attend.

Regina, of the Rewards Task Force, handed out the document to the Staff Advisory Council from the VP Administrative Cabinet and CFAES Department Chairs. It listed the response to the recommendations provided by SAC, some of which are being put into place.  Approval of other recommendations will be considered after they receive further information from SAC.  Dr. Moser has approved the Citizenship Award.  SAC may be involved in the administration of the first award.  The Rewards TF will work on a new name for the traveling program, as it will be implemented as well. 

SAC members discussed the listserv.  Ann spends considerable time on quarterly maintenance and so will need to train a replacement if we are going to maintain.  The College has used the listserv more than SAC and it might be inclined to use it for EnVision.  We may ask them to maintain it in the future.  EnVision is to be online now and the College will be using some kind of listserv for its delivery.  Susan will ask Dave about maintenance of college lists and plans for the use of listservs with regard to EnVision. 

New Members introduced themselves:  Dana Oleskiewicz from Northeast District Extension, Peg Lambert from ATI, Gabriella Pearse-Dankar from International Programs, and Sandy Kuhn from Piketon.

The meeting was adjourned

Respectfully yours,

Susan Sommer
Communication Director

November 14, 2001

Deb Gallagher called the meeting to order. The meeting was held in Room 105 Ag Admin Building, Columbus Campus, and hosted by Marjorie Dellinger. Marjorie's department, Human & Community Resource Development, provided the morning refreshments and the lunch. Many thanks to Marjorie!

November 14, 2001

Columbus

Present: Helga Beke Rita Bowers Carol Bunn Cindy Crawford Marjorie Dellinger Janice DiCarolis Deb Gallagher Becky Hooper Mabel Kirschner Bill Koshar Peggy Lambert Barb LaMoreaux Kathy Mohler Dana Oleskiewicz Pat Patterson Gabriella Pearse-Danker Carol Poe Mary Reedy Regina Vann

Absent: Jim Karcher Sandra Kuhn Christine Nielsen Dave Scardena Michelle Spillan

Deb Gallagher called the meeting to order. The meeting was held in Room 105 Ag Admin Building, Columbus Campus, and hosted by Marjorie Dellinger. Marjorie's department, Human & Community Resource Development, provided the morning refreshments and the lunch. Many thanks to Marjorie!

Old and new members introduced themselves. Each member provided their name and departmental affiliation. Kathy Mohler distributed new name cards and rosters.

The minutes from the September 12 meeting were distributed by Kathy Mohler. Regina Vann moved we accepted the minutes with minor changes, and motion was seconded by Marjorie.

New Member Orientation. The committee bylaws can be found on our listserve, and Rita Bowers distributed extra copies after the meeting. The Executive Committee meets prior to the meeting to discuss and set the agenda for the upcoming meeting. The Bylaws were reviewed.

2002 Meeting Schedule. Deb suggested we omit meeting during the months of December 2001, January, April, July, August, and December 2002. This would still fall within the structure of the Bylaws which specify regular meetings be held at least six times per year. Meetings are held on the third Wednesday of the scheduled months. Regina volunteered to compile a list of Extension and Research facilitites as potential meeting sites, and we will review this list at the February meeting. The next meeting will be held Wednesday, February 20, in Kottman Hall on the Columbus Campus, hosted by Pat Patterson

Group Photo. The committee temporarily adjourned to the Dawes Arboretum for a group photograph. Thanks to Janice DiCarolis for coordinating this activity.

Task Forces. The previous task forces' activities were discussed.

Survey - Mark Erbaugh has data to provide to someone. Regina suggested an archival file. Carol Poe will check with L.H. Newcomb for available storage space.

Staff Development. The committee submitted a final report to Bob Moser who then gave this to his council and then the report went to department chairs. Discussion followed on follow-up activities of the report recommendations, possibly as a responsibility of the Exec Team.

Employee Rewards - Task force still needs action and information on the issue of involvement and inclusion.

Task force chairs were instructed to send Deb a list of issues that will need follow up activity. Barb LaMoreaux made a motion to disband the two committees, seconded by Kathy Mohler, and approved by the committee membership.

Performance Evaluation Proposal. Pat Patterson attended Dr. Kirwan's Town Meeting on Friday, November 9, and raised the issue of merit increases at the meeting. Pat also met with the College Evaluation Committee and distributed their appraisal plan. Discussion followed on the chair proposal for staff performance.

Staff appraisal is a university-wide issue, with no standard form due to the diversity of the colleges. Appraisals should address personal growth issues. Staff view evaluations to be associated with salary issues. Discussion followed on how to better coordinate and promote staff and administrative action. Evaluation tools will be provided and Lori Weber will develop informational articles. This could be a possible future Task Force, one that would assist in implementing a Staff Performance Appraisal Plan.

Future Direction. Deb brought up the issue of how far should SAC take with our activities. What is our direction – are we strictly advisory to the Dean. Do we need to provide more information to staff. Should we make recommendations to the Dean.

Performance Review Task Force - Group will reconvene and address issues of the report and present information at the February meeting.

Envision Task Force - Activities have been continued. Let Communications & Technology know if you want to keep the current EnVision paper format. It may be cut back due to budgetary constraints.

Communications - Susan Sommer is still available for help. More information on communications issues is needed before action can be taken. Janice will contact Susan for direction of committee. Dana Oleskiewicz volunteered to serve on the committee. Harry Laufman will help manage our listserve, and Janice, Ann Lighthiser, and Deb will meet with Harry.

No new task forces were formed at this time.

VP Advisory Council. We need three volunteers from SAC to serve on the Vice-President's Council. Mary Reedy, Peg Lambert, and Gabriella Pearse-Danker offered to serve.

Barb LaMoreaux motioned to adjourn and Mary Reedy seconded.

Respectfully submitted, Rita Bowers, Secretary/Treasuer