February 21, 2001

Introduced everyone. If you need travel reimbursement you can fill out a form and send it to Carol Poe or you could e-mail her at poe.4@osu.edu with your name, social security number and number of miles.

February 21, 2001
Columbus

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Cindy Crawford, Marjorie Dellinger, Mary (Detty) Reedy, Janice DiCarolis, Mark Erbaugh, Debra Gallagher, Ted Gastier, Becky Hooper, Jim Karcher, Mabel Kirchner, Barb LaMoreaux, Ann Lighthiser, Kathy Mohler, Christine Nielsen, Pat Patterson, Carol Poe, Susan Sommer, Carol Sowers, Michelle Spillan, Regina Vann

Absent: Kyle Sharp, Shelley Whitworth

Introduced everyone. If you need travel reimbursement you can fill out a form and send it to Carol Poe or you could e-mail her at poe.4@osu.edu with your name, social security number and number of miles.

Minutes of the last committee meeting were reviewed and approved by all, none opposed.

Christine - Executive Committee Update: Promo display is being updated. Flyer was passed around to everyone with the letter. It is being mailed out to every department in the College. Susan was congratulated on a very good job done. Letter to Dr. Kirwan was reviewed and approved with a copy to be sent to Dr. Moser and USAC. No discussion and everyone approved. Chris talked with Richard Woffard, the chair of USAC regarding the academic plan not addressing staff contributions. He said that USAC is aware of that and has brought it to Dr. Kirwan's attention at a town meeting in October. Dr. Kirwan's explanation was that there were staff members on the committee writing the plan and the original document did address staff contributions. However, the editing team (which I am guessing was made up of faculty only) feels staff need not be mentioned since it was the academic plan and not the university plan. He said that there was a write up on this in On Campus (http://www.osu.edu/oncampus/v30n8/ thisissue_2.html). Chris forwarded to him the letter we wrote to Dr. Kirwan and he will share it with USAC. He said that they will be having another town meeting April 20th and will address this again as well as the diversity action plan. Chris also talked to Marilyn Trefz, she said that she would be willing to help with facilitating the task forces to get them through tough spots.

If anyone would be interested in helping on a certain committee, please feel free to contact that committee. They are always looking for new insight that you can bring to help facilitate and accomplish our goals.

Ted - Facilities Master Plan: Gave us an update on what is going on. They have visited all the facilities and talked to all the department heads. He passed out two different handouts. One is "A Summary of Facility Planning Activities" and the other was "About Our Consultants". Talked about the new 4-H Center.

Regina - Employee Rewards: Marilyn Trefz reported to the Employee Rewards team. Regina handed out the document to the Staff Advisory Council from the VP Administrative Cabinet and CFAES Department Chairs and School Directors. It listed the response to the recommendations provided by SAC, some of which are being put into place. Other recommendations need further information from SAC to VP, CFAES & School Directors.

Question A. "Ensure the implementation of a reliable annual performance review process." was discussed. We wanted to make sure we had a voice on that committee. Also, we decided that Question C:d "Traveling Companions Program" was important. We were asked by Dr. Moser to provide further details for organizing and implementing criteria for selection and process for application and selection. Question D: Nurture a Culture of Inclusion and Involvement was felt to be very important. Staff is encourage to give Dr. Moser information as to what they think other meaningful ways we could become involved that would nurture this desired culture. They would like for us to be specific.

Performance Review: Mary, Carol, Regina, Barb, Pat and Ann are on that committee. It was suggested co-chair position be adopted as this is a big task to undertake. They will meet today after the conclusion of this meeting to discuss Section A of "College Implementation Update". Ensure the implementation of a reliable annual performance review process.

Development: Shelley is not available to co-chair this committee. We need to find someone to co-chair with Jim Karcher. They have been looking into other colleges to see what is being offered by them to see if we can adopt those policies. Carol Sowers and Cindy Crawford volunteered to help with this committee.

Survey: Mark passed out 9 tables of information to all of us. He said that there was a problem with the original information being entered. The information was being entered 70% wrong. The tables are only on just the first section of question on the survey. He gave us a description of what each of the tables meant. He explained that the Importance Mean was the average answer times the discrepancy score. From these tables we tried to understand what all the information from the survey meant. Time was running out before we had to meet with Human Resources so it was decided that the Executive Committee would have more discussion on this at their next meeting.

EnVision: There is an article coming up written by Susan and Janice. Susan gave us a report on the Promo Display.

Over lunch we met with Lori Weber and Gabrielle Reinke. Their 3-page handout was on part 3 of the survey regarding human resources. It was discussed what would be good to be brought out at a forum on human resources. SAC asked many questions. It was discussed that information we each have is different from the other members. We each understood questions on HR differently. We asked questions regarding evaluations, paid time off, rewards, benefits, sick leave, vacation, job description, promotion and equality. They helped us to understand that some of the decisions made are State for Federal policies. Some of the questions we brought up Gabrielle and Lori said they would look up the answers and get back with us. They encouraged us to attend forums on these topics.

The meeting was adjourned. Some of the task forces stayed and had meetings.

If anyone needs copies of the handouts, please contact me and I will see you get a copy.

Respectfully yours, 
Kathy Mohler Secretary