Meeting Minutes 2000

February 16, 2000
Ag Engineering Bldg., Columbus

The regular meeting of the Staff Advisory Council was held in Columbus at the Ag Engineering Building from 10:00 a.m.-1:00 p.m.

Agendas were distributed, and Thad reported the executive team met earlier in the week to develop the agenda and discuss other related business. Minutes from the November meeting were reviewed, and no changes were noted.

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Marjorie Dellinger, Mark Erbaugh, Ann Lighthiser, Deb Gallagher, Shelley Whitworth, Becky Hooper, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Kathy Mohler, Pat Patterson, Carol Sowers, Regina Vann, Thad Welch, Cathy Zirkle, Christine Nielsen, Susan Sommer
Absent: Cindy Crawford, Sherri DeCant, Anne Groves, Ted Gastier, Janice Dicarolis

The regular meeting of the Staff Advisory Council was held in Columbus at the Ag Engineering Building from 10:00 a.m.-1:00 p.m.

Agendas were distributed, and Thad reported the executive team met earlier in the week to develop the agenda and discuss other related business. Minutes from the November meeting were reviewed, and no changes were noted.

Task Force Reports

Membership Directory
The membership directory was sent to all staff this past month. Many positive comments were expressed by everyone. Credit was given to Barbara LaMoreaux and her staff who did the stuffing, labeling and sent the directories through campus mail.

Promotion Display
Cathy Z. reported the display is behind schedule due to scheduling conflicts with staff in the Communications and Technology Unit. The task force members will meet following today's meeting to review drafts developed by Tim Bowman who is now assisting Millie Scheid with the display.

enVision
The February issue featured an article written by Janice Dicarolis. Betty Aylsworth is scheduled to write the next article for the April issue.

Web Page
Deb Gallagher reported the web page is current; the November minutes were added, and she will next add the last enVision article (Cathy Z. will send her a copy), the staff directory, and some SAC meeting pictures. Deb is transferring data to another web program which will show the banner in a better format.

List Serve 
Ann Lighthiser reported the following changes for list serve owners: Cathy Forte has been replaced by Nancy Ray and Becky Hooper was replaced by Regina Vann. Regina will be responsible for postings to the list serve. Ann also noted she made 300 changes to the list in January following the first mailing. It is hoped this will not continue to be a high maintenance task once these initial changes are incorporated.

As discussed at the November meeting, guidelines need to be developed to use with the list serve. Regina and Ann offered the following suggestions:

No more than two messages per month sent, but at least one $ Information needs to be relevant to all staff. Messages from USAC and SAC will be sent automatically; other messages will need to be approved by the SAC Chair or Communications Director.

Members discussed some possible information that could be sent via the list serve that staff do not have access to currently or may be received by hard copy after the fact -- Human Resources updates, minutes from administrative cabinet meetings, various calendars (maybe this could be a link on the web page). Questions to be answered: who would be responsible for gathering this information and who are the appropriate contacts?

It was agreed that it will be critical to get the word out that a list serve and web page are now developed and available for all staff. Regina will compose the next message to go out announcing the web site. The message will be reviewed by the exec team.

Survey Marilyn Trefz joined the meeting and presented an update on the staff survey. A summary from the December 20 meeting was distributed. Marilyn assured members that work done on the survey up to this point will continue to be included, although it may look different as it is incorporated with the other information discussed at the December meeting. In review, questions on the survey will relate to staff development and employee recognition/rewards. The various sub-categories were listed on the handout. Dale Safrit designed a template and Marilyn is now in the process of pulling all the wording together to make concise, related questions. It was agreed the survey will be sent to the entire population of the college staff rather than a sampling (paper mail; not email). Dale's grad assistant will compile and analyze the data as well as do follow up and non-response mailings. Marilyn agreed with Dale that he could use the survey results in his research and professional writing.

After discussion and input from members, the following was agreed on by everyone:  A formal statement of purpose will be part of the introduction and the making the college a compelling place to work statement will be included;  Add the SAC logo to the survey; Bargaining unit staff will not receive the survey; A question will be added to determine if staff are aware there is a Staff Advisory Council; Demographic questions will be listed at the end; Approximately 40 questions will be ranked according to importance with the top five prioritized at the end of the survey.

Marilyn will provide the task force members a copy of the survey before it is presented to all SAC members at the March 15 meeting. Targeting the week of March 27 to mail the survey with results to be analyzed and results presented at the June SAC meeting.

Rewards and Recognition

Marilyn distributed to everyone a letter from Dean Moser requesting that SAC study and recommend changes to the CCS and A&P reward system. This was one of four priorities coming from the October 1999 Project Reinvent retreat, and this request comes on the heals of the College approving this week a set of guidelines for faculty. (Thad will email this document to SAC members or find the web link.) Dean Moser's request will be delegated to the Recognition and Rewards task force. Marilyn encouraged the TF to pull advice and resources from outside experts by including them in this process (some suggestions were made). Results from the staff survey will be used in this process also. Thad requested the TF meet prior to the next regular meeting and give a report on March 15. A chair had not been designated for this TF; Regina Vann and Christine Nielsen agreed to co-chair the TF.

OTHER REPORTS

Guiding Coalition - no report; will be meeting this Thursday.

VP's Advisory Council - no report; will be meeting this Friday.

Facilities Master Planning Group - Ted Gastier was absent, but Thad reviewed his report.

Kellogg Evaluation Team Visit Marilyn Trefz introduced two individuals who were on campus conducting interviews relating to Project Reinvent. SAC was one group included in the evaluation, and members were divided into two smaller groups. An open dialogue was held based on the questions asked by the evaluation team. The purpose of the interviews is to collect information to get a perspective of the Project Reinvent process and outcomes. This information will be shared with other Kellogg project staff in various states.

OTHER BUSINESS

March Meeting Thad reported that Dean Moser will attend the March 15 meeting, and Thad requested that each task force chair prepare a comprehensive report on TF activities and future plans.

2000 Meeting Dates Thad distributed a list of meeting dates for 2000. All meeting times will be 10:00 a.m. - 1:00 unless otherwise noted. Dates are scheduled for each month, however, the exec team may cancel if it is deemed there is not sufficient agenda items to warrant a meeting.

September 13 and October 18 have not been confirmed, however, Thad asked everyone to hold these dates. Schedules need to be coordinated with other participants.

The August date is a Friday retreat at Stone Lab. Thad shared information for anyone who might be interested in staying over the weekend - accommodations fill up early. Contact can be made through:  www.putinbay.com;  South Bass has many motels and B&Bs;  Matt Thomas, Assistant Manager of Stone Lab <thomas.347@osu.edu>.

May meeting date - since SAC members are invited to the May 9-10 Next Steps Retreat, it was agreed that if possible and if enough members plan to attend this retreat, the May 17 date would be canceled and SAC will hopefully have an opportunity to meet as a group at the retreat. A decision will be made at the March regular meeting.

Lunches at Meetings

Christine Nielsen suggested that lunches be provided at meetings for those who opt not to brown bag.  A couple options would be to order pizza to be delivered or to arrange for box lunches ahead of time. Discussion centered on who would make the arrangements, but due to time constrains there was not sufficient time to finalize plans, however, there appeared to be sufficient interest. This will be on the next meeting agenda.

TF Chair Responsibilities Thad spoke briefly about clarifying the role of TF chairs. Due to a limited amount of time, this topic will be revisited at a later time.

Effective Group Communication Cathy Zirkle distributed handouts of selected pages from the Paul Axtel workbook which was used at the Mansfield retreat. She indicated that as the council continues to develop, the exec team proposed that SAC revisit some of the communication issues initiated by Paul as a reminder for everyone to talk and listen to each other in an effective way during council meetings and at smaller group meetings. Christine Nielsen suggested a video, Communicating Non-Defensively, which was shown as a supplement to Paul's ideas.

Several inquired about how to schedule the video tape. Cathy indicated she received it from the Leadership Center which is in Ag Admin on the Columbus campus; contact Jill King at 614-292-3114. A wealth of resources is available for loan through this office.

Regina Vann made a motion to adjourn the meeting; seconded by Susan Sommer.

Copies of the handouts from this meeting will be sent through campus mail to members absent.

The next meeting is March 15, Columbus, 105 Ag Admin.

Becky Hooper Secretary/Treasurer

College of Food, Agricultural, and Environmental Sciences Staff Advisory Council Minutes April 12, 2000 - Wooster

Present: Betty Aylsworth Rita Bowers Carol Bunn Marjorie Dellinger Janice Dicarolis Mark Erbaugh Ann Lighthiser Ted Gastier Deb Gallagher Shelley Whitworth Becky Hooper Jim Karcher Mabel Kirchner Barbara LaMoreaux Pat Patterson Regina Vann Thad Welch Cathy Zirkle Christine Nielsen Susan Sommer

Absent: Cindy Crawford Sherri DeCant Anne Groves Kathy Mohler Carol Sowers

Guest: Marilyn Trefz

The regular meeting of the Staff Advisory Council was held in Wooster in Thorne Hall from 10:00 a.m.-1:00 p.m.

Agendas were distributed. Thad reported the executive team met on March 27 (Cathy was absent) to develop the agenda and discuss other related business. The exec team meeting followed a presentation by President Kirwan and Provost Ed Ray who met with members of Dean Moser=s cabinet. The exec team was invited to participate in this session. The topic discussed was the university=s academic plan.

No changes were noted in the February minutes. Barb LaMoreaux made a motion to approve, seconded by Marjorie Dellinger. Motion passed.

VICE CHAIR POSITION Thad announced his resignation from SAC because he is taking a job outside the university. This will be his last meeting, therefore, Christine will move into the role of Chair. Christine reviewed plans to elect a new Vice Chair. According to the bylaws, a nomination task force is responsible for this process. Christine will chair the TF, and others volunteering to serve are Barb LaMoreaux and Janice Dicarolis. This Nomination TF will also be responsible for the election of officers later in the year. It was agreed the new Vice Chair will serve the remainder of this year=s term and then continue through the next year.

After discussion, Regina Vann made a motion that the election process be held by secret ballot through e-mail to a neutral party. Cathy Zirkle seconded the motion; motion passed. Since Nancy Ray is changing positions in the college office, she will no longer be our support contact, so Christine will contact Dr. Newcomb to designate a replacement for Nancy.

Christine accepted nominations from the floor. Thad nominated Deb Gallagher, and Cathy nominated Jim Karcher. Other nominations will be accepted and members can nominate his/her self. Nominations are to be sent to Christine; deadline is April 21. The Nominations TF will verify all candidates= willingness to serve and present a ballot to members. Voting deadline will be May 8.

MAY MEETING The May 15 regular meeting is canceled. Everyone is encouraged to attend the May 9-10 Foundations@ Professional Development Program in Powell. E-mail registration to <poe.4@osu.edu>. The June 21 meeting will now be scheduled for the NW District, and Carol Bunn will coordinate arrangements.

TASK FORCE REPORTS

Christine announced that since the meeting with Dean Moser was canceled in March, the exec team would like to present a written report to him. She asked that each TF Chair prepare a brief, comprehensive summary of accomplishments and future objectives. Each TF chair is to send their summary to Christine by April 21. Christine and Cathy will then arrange a meeting with Dean Moser to review the transition in leadership and also present this TF report.

enVision - Cathy reported that Betty and she had an article in the April issue; Cathy is responsible for writing the next article.

Promotion Display - Cathy reported Tim Bowman from C&T is finalizing the display, and it should be ready soon.

Web Site - Susan indicated a new design was done with the help of Jim Lemon in C&T to more closely carry through on the design and colors of the logo. Check it out at www.ag.ohio-state.edu/~newsite/index.htm. An e-mail address has been included <sac@postoffice.ag.ohio-state.edu>. Susan is designated to receive these messages. Hopefully, we will have feedback from the survey after it is sent and can obtain input for the Rewards TF through this e-mail address.

List Serve - Ann indicated there have been no changes or updates since the last meeting.

Staff Development - Shelley reported this TF has not met; waiting for more input based on the survey results. She solicited suggestions for members outside SAC as well as other SAC members who have an interest in serving on the TF. Jim Karcher and Janice Dicarolis volunteered to be members, and Becky Hooper suggested Nikki Conklin with Extension to be an outside member. Regina indicated she had resigned from the TF because of her time commitment to the Rewards and Recognition TF. Shelley and Jim were designated as co-chairs.

Members of this TF: Shelley Whitworth, Co-Chair Jim Karcher, Co-Chair Rita Bowers Cindy Crawford Susan Sommer Janice Dicarolis

Rewards and Recognition TF - Christine reported the TF initially held a conference call and plan to meet following today's SAC meeting. Outside SAC members have been added to this TF.

Survey TF - Christine asked for a volunteer to serve as chair. Marjorie volunteered. Mark expressed an interest in this TF, and he also volunteered to serve as co-chair.

Members of this TF: Marjorie Dellinger, Co-Chair Mark Erbaugh, Co-Chair Rita Bowers Carol Bunn Ted Gastier Carol Sowers Kathy Mohler Sherri DeCant

Marilyn Trefz distributed copies of the draft survey and reviewed the additions and changes incorporated based on input at the February SAC meeting. Lengthy discussions followed on various aspects of the survey, and Marilyn will incorporate these changes and work with the TF to finalize the document. Some concern was expressed on the length of the survey, and she indicated that the size will be reduced and put on two 8-1/2 x 11 pages and folded as a booklet. The time line has been moved back by a month -- mailed out by the end of April. Barb LaMoreaux volunteered her students to stuff and mail the survey to all non-faculty/non-bargaining units in the college. Concern was also voiced about confidentiality if in fact a label is used on the survey as a self mailer. It was agreed the survey will be put inside an envelope. A statement of purpose and how the results will be used are to be added to the front portion of the survey. A letter from Dean Moser will be sent to promote the survey and encourage everyone's feedback. If members have any additional comments after reviewing the draft further, the deadline to get them to Cathy or Christine is April 21.

OTHER REPORTS

Guiding Coalition - The Coalition met since our last SAC meeting. Nothing major to report; the Kellogg Team met with this group as they did with the SAC members in February.

VP's Advisory Council - Shelley reported she and Cindy Crawford attended the last meeting. The topic of discussion was GMO (genetically modified organisms). The college has formed a committee to look at the use and concerns surfacing around this topic. The Kellogg Team also attended this meeting.

Facilities Master Planning Group - Ted updated members on the master plan for the college and shared some of the frustrations and questions faced by the members.

OTHER ITEMS OF BUSINESS

Copies of the handouts from this meeting will be sent through regular mail to members absent due to various deadline dates.

Travel reimbursement forms for this meeting are to be sent to Nancy Ray by Friday, April 14.

Morning refreshments were compliments of Mabel and Christine. Box lunches were provided by Steve Slack, OARDC Director.

Marjorie made a motion to adjourn the meeting; seconded by Christine.

Becky Hooper Secretary/Treasurer

April 12, 2000

The regular meeting of the Staff Advisory Council was held in Wooster in Thorne Hall from 10:00 a.m.-1:00 p.m. Agendas were distributed. Thad reported the executive team met on March 27 (Cathy was absent) to develop the agenda and discuss other related business. The exec team meeting followed a presentation by President Kirwan and Provost Ed Ray who met with members of Dean Moser's cabinet. The exec team was invited to participate in this session. The topic discussed was the university's academic plan. No changes were noted in the February minutes. Barb LaMoreaux made a motion to approve, seconded by Marjorie Dellinger. Motion passed.

April 12, 2000
Thorne Hall, Wooster

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Marjorie Dellinger, Janice Dicarolis, Mark Erbaugh, Ann Lighthiser, Ted Gastier, Deb Gallagher, Shelley Whitworth, Becky Hooper, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Pat Patterson, Regina Vann, Thad Welch, Cathy Zirkle, Christine Nielsen, Susan Sommer
Absent: Cindy Crawford, Sherri DeCant, Anne Groves, Kathy Mohler, Carol Sowers
Guest: Marilyn Trefz

The regular meeting of the Staff Advisory Council was held in Wooster in Thorne Hall from 10:00 a.m.-1:00 p.m.

Agendas were distributed. Thad reported the executive team met on March 27 (Cathy was absent) to develop the agenda and discuss other related business. The exec team meeting followed a presentation by President Kirwan and Provost Ed Ray who met with members of Dean Moser's cabinet. The exec team was invited to participate in this session. The topic discussed was the university's academic plan.  No changes were noted in the February minutes. Barb LaMoreaux made a motion to approve, seconded by Marjorie Dellinger. Motion passed.

VICE CHAIR POSITION Thad announced his resignation from SAC because he is taking a job outside the university. This will be his last meeting, therefore, Christine will move into the role of Chair. Christine reviewed plans to elect a new Vice Chair. According to the bylaws, a nomination task force is responsible for this process. Christine will chair the TF, and others volunteering to serve are Barb LaMoreaux and Janice Dicarolis. This Nomination TF will also be responsible for the election of officers later in the year. It was agreed the new Vice Chair will serve the remainder of this year's term and then continue through the next year.

After discussion, Regina Vann made a motion that the election process be held by secret ballot through e-mail to a neutral party. Cathy Zirkle seconded the motion; motion passed. Since Nancy Ray is changing positions in the college office, she will no longer be our support contact, so Christine will contact Dr. Newcomb to designate a replacement for Nancy.

Christine accepted nominations from the floor. Thad nominated Deb Gallagher, and Cathy nominated Jim Karcher. Other nominations will be accepted and members can nominate his/her self. Nominations are to be sent to Christine; deadline is April 21. The Nominations TF will verify all candidates' willingness to serve and present a ballot to members. Voting deadline will be May 8.

MAY MEETING The May 15 regular meeting is canceled. Everyone is encouraged to attend the May 9-10 "Foundations" Professional Development Program in Powell. E-mail registration to <poe.4@osu.edu>. The June 21 meeting will now be scheduled for the NW District, and Carol Bunn will coordinate arrangements.

TASK FORCE REPORTS

Christine announced that since the meeting with Dean Moser was canceled in March, the exec team would like to present a written report to him. She asked that each TF Chair prepare a brief, comprehensive summary of accomplishments and future objectives. Each TF chair is to send their summary to Christine by April 21. Christine and Cathy will then arrange a meeting with Dean Moser to review the transition in leadership and also present this TF report.

enVision - Cathy reported that Betty and she had an article in the April issue; Cathy is responsible for writing the next article.

Promotion Display - Cathy reported Tim Bowman from C&T is finalizing the display, and it should be ready soon.

Web Site - Susan indicated a new design was done with the help of Jim Lemon in C&T to more closely carry through on the design and colors of the logo. Check it out at www.ag.ohio-state.edu/~newsite/index.htm. An e-mail address has been included <sac@postoffice.ag.ohio-state.edu>. Susan is designated to receive these messages. Hopefully, we will have feedback from the survey after it is sent and can obtain input for the Rewards TF through this e-mail address.

List Serve - Ann indicated there have been no changes or updates since the last meeting.

Staff Development - Shelley reported this TF has not met; waiting for more input based on the survey results. She solicited suggestions for members outside SAC as well as other SAC members who have an interest in serving on the TF. Jim Karcher and Janice Dicarolis volunteered to be members, and Becky Hooper suggested Nikki Conklin with Extension to be an outside member. Regina indicated she had resigned from the TF because of her time commitment to the Rewards and Recognition TF. Shelley and Jim were designated as co-chairs.  Members of this TF: Shelley Whitworth, Co-Chair Jim Karcher, Co-Chair Rita Bowers Cindy Crawford Susan Sommer Janice Dicarolis

Rewards and Recognition TF - Christine reported the TF initially held a conference call and plan to meet following today's SAC meeting. Outside SAC members have been added to this TF.

Survey TF - Christine asked for a volunteer to serve as chair. Marjorie volunteered. Mark expressed an interest in this TF, and he also volunteered to serve as co-chair.  Members of this TF: Marjorie Dellinger, Co-Chair Mark Erbaugh, Co-Chair Rita Bowers Carol Bunn Ted Gastier Carol Sowers Kathy Mohler Sherri DeCant

Marilyn Trefz distributed copies of the draft survey and reviewed the additions and changes incorporated based on input at the February SAC meeting. Lengthy discussions followed on various aspects of the survey, and Marilyn will incorporate these changes and work with the TF to finalize the document. Some concern was expressed on the length of the survey, and she indicated that the size will be reduced and put on two 8-1/2 x 11 pages and folded as a booklet. The time line has been moved back by a month -- mailed out by the end of April. Barb LaMoreaux volunteered her students to stuff and mail the survey to all non-faculty/non-bargaining units in the college. Concern was also voiced about confidentiality if in fact a label is used on the survey as a self mailer. It was agreed the survey will be put inside an envelope. A statement of purpose and how the results will be used are to be added to the front portion of the survey. A letter from Dean Moser will be sent to promote the survey and encourage everyone's feedback. If members have any additional comments after reviewing the draft further, the deadline to get them to Cathy or Christine is April 21.

OTHER REPORTS

Guiding Coalition - The Coalition met since our last SAC meeting. Nothing major to report; the Kellogg Team met with this group as they did with the SAC members in February.

VP's Advisory Council - Shelley reported she and Cindy Crawford attended the last meeting. The topic of discussion was GMO (genetically modified organisms). The college has formed a committee to look at the use and concerns surfacing around this topic. The Kellogg Team also attended this meeting.

Facilities Master Planning Group - Ted updated members on the master plan for the college and shared some of the frustrations and questions faced by the members.

OTHER ITEMS OF BUSINESS

Copies of the handouts from this meeting will be sent through regular mail to members absent due to various deadline dates.

Travel reimbursement forms for this meeting are to be sent to Nancy Ray by Friday, April 14.

Morning refreshments were compliments of Mabel and Christine. Box lunches were provided by Steve Slack, OARDC Director.

Marjorie made a motion to adjourn the meeting; seconded by Christine.

Becky Hooper Secretary/Treasurer

June 21, 2000

The regular meeting of the Staff Advisory Council was held at the Northwest District Extension Office in Findlay from 10:00 a.m.-1:00 p.m. Agendas were distributed. Christine presided at her first meeting as chair. The April minutes were reviewed, and no changes were noted. Christine reviewed the agenda items that were developed at an executive team meeting on June 14. All members of the executive team attended this meeting, and the topics discussed are included in today's agenda.

June 21, 2000
Findlay, Ohio

Present: Carol Bunn, Cindy Crawford, Marjorie Dellinger, Janice Dicarolis, Mark Erbaugh, Debra Gallagher, Ted Gastier, Becky Hooper, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Kathy Mohler, Christine Nielsen, Susan Sommer, Regina Vann, Shelley Whitworth
Absent: Anne Groves, Betty Aylsworth, Rita Bowers, Ann Lighthiser, Pat Patterson, Carol Sowers, Cathy Zirkle

The regular meeting of the Staff Advisory Council was held at the Northwest District Extension Office in Findlay from 10:00 a.m.-1:00 p.m.

Agendas were distributed. Christine presided at her first meeting as chair. The April minutes were reviewed, and no changes were noted.  Christine reviewed the agenda items that were developed at an executive team meeting on June 14. All members of the executive team attended this meeting, and the topics discussed are included in today's agenda.

VICE CHAIR ELECTION 
Christine acknowledged Deb Gallagher who was elected to serve the remaining term of vice chair since Christine has stepped into the chair position. Deb will also continue to serve as vice chair next year.

PROJECT REINVENT VIDEO 
A video is being produced by Marilyn Trefz to highlight changes in the culture of the college as a result of Project Reinvent. The narrated video includes interviews with Bob Moser, L. H. Newcomb, Allan Lines, Joy Pate and a segment addressing SAC's involvement in the college. Cathy Z. will represent SAC since the June 23 date for taping conflicted with Christine's schedule. At the recent executive team meeting, possible points were selected for Cathy to discuss.

MEMBERSHIP 
Christine announced Sherri DeCant has resigned her position with SAC. There are now two vacancies in membership (including Thad's). A discussion pursued on who initiates a contact with the unit/department to fill a vacancy. Referring to the bylaws, it was not clear if SAC does the contacting or Dr. Moser. Christine will follow up.  Christine also reported that Anne Groves has transferred to a new department, although she continues to work in the college. According to bylaws, Anne may complete her term, but the appointment reverts back to the original unit at the end of the term. Christine has discussed this with Anne and is awaiting a decision on whether Anne wishes to continue her term with SAC.

BYLAWS

Continuing the discussion about who initiates a contact when there is a vacancy, the consensus was the bylaws should be amended to clarify this responsibility.  Regina suggested the following change to amend the membership section of the bylaws, item E. The section will read as follows (the additional verbiage is highlighted):
5. Vacancies - Council shall notify the Vice President to solicit an appointment from the vacating unit/department head to fulfill the remainder of the vacated term. All subsequent terms will be served following the above specifications. Former members who have been off the Council for 12 months are eligible for appointment.

According to bylaws, proposed amendments must be distributed to the full membership prior to the meeting to be voted on. A vote to amend the bylaws will take place at the July meeting.

DRS. MOSER AND NEWCOMB MEETING 
Christine and Thad met with Drs. Moser and Newcomb to provide an update on SAC activities and review items during the transition of leadership between Thad and Christine. The written task force reports were shared also. Dr. Moser's comments included:

· He is very pleased with SAC's activities and involvement in the college. 
· He asked if there are members who have experienced difficulties being away from their daily responsibilities or from supervisors questioning the amount of time devoted to SAC. Christine and Thad indicated they were not aware of any. 
· Now that the SAC structure has been established, he is looking forward to SAC operating in more of an advisory capacity and concentrating on how to make the college a compelling place to work. He emphasized that SAC members should not worry about implementation of ideas and to consider off-the-wall type of ideas that may surface. 
· He asked what needs to happen for staff to feel more of a part of the college or to feel inclusion with daily responsibilities (being involved in the total "picture"). 
· Moser encouraged SAC to continue moving locations around the state of the regular meetings and to take advantage of these opportunities to broaden members' understanding of the college.

FOUNDATIONS RETREAT 
Several SAC members attended the Paul Axtell Foundations Retreat held May 9-10. Many shared their perspective of the two days with everyone feeling it was a valuable experience.

TASK FORCE UPDATES 
The summaries that were shared with Moser and Newcomb were e-mailed to members earlier. However, brief updates were given by TF chairs.

Web Site - Susan reported there have been various versions of the web address, and she discussed this issue with Jim Lemon in C&T. He suggested it be short and consistent at all places. (Following the meeting, Susan contacted Jim again to verify the address. After review by the executive team, it was agreed the official address will be: <sac.ag.ohio-state.edu>. Another suggestion he made was to distribute cards listing the web address to new employees at orientation. Susan indicated that Front Page is the software package used with the web page.

Susan made a motion, seconded by Janice, that the following guideline be used with the web site:

Additions to the web page and email messages beyond regular maintenance must be approved by the executive team or Council. Motion passed.

enVision - Christine reported in Cathy's absence that a new schedule has been developed for TF members to write articles. Cindy Crawford will write the article for the summer issue.

List Serve - Regina reported in Ann's absence. She shared the task force's concern about a message that was sent recently that may not have been appropriate. Referring to the February SAC minutes where suggested guidelines were listed, Regina asked if these guidelines could be voted on to establish definite rules.

Rather than include these guidelines in the bylaws, Barbara made a motion to develop a policies and procedures manual, and Cathy M. seconded the motion. Motion passed.

Since the secretary is the official record keeper of the bylaws, the secretary will also maintain the policies and procedures manual.

A discussion and review continued on the list serve guidelines, and the following revisions were made:

Do not keep the original guideline that limited the number of messages to two per month. The consensus was that depending on the issue/topic, some may warrant more than two messages per month.

1. Information sent needs to be relevant to all staff.

2. Messages will be approved by at least one executive team member.

Regina made a motion to approve the above guidelines; seconded by Shelley. Motion passed.

Membership Directory - Barb reported there has been no activity since distribution of the directory.

Deb made a motion that because it is so costly to print the directory and it soon becomes outdated, that there be no more printings and the TF be dissolved. Members are listed on the web page, and reference should be made to it. Barb seconded the motion. Motion passed.

Promotion Display - The executive team has seen the display. A discussion followed on how and when the display could be used. Various ideas were suggested. It was agreed the Communications Director would be responsible for scheduling the use of the display.

Employee Rewards - Regina reported that Christine will continue to be a member of this task force but will no longer serve as co-chair. The TF has met on a regular basis or via conference calls, and Marilyn Trefz has served as a facilitator for group discussions. The TF is in the midst of collecting facts and information that will be used with the survey results. Some writing has begun, and editing will take place during a video conference scheduled as their next meeting. The goal continues to be September 1, dependent on the survey results.

Survey - Marjorie reported that the response as been better than expected, with 60% return rate. Therefore, there will be no follow up mailing. The five prize winners were announced, and Marilyn purchased the prizes and arranged to have them delivered. Data entries are scheduled for mid-end of July, and Mark has volunteered his grad student to do this since the person originally scheduled for this task is leaving.

Staff Development - Shelley reported that a conference call will be set for later this month. A couple issues have surfaced from the Staff Rewards TF that will be addressed: performance evaluations and release time. The major assignment of this TF will be to focus on the survey results once they have been summarized.

OTHER REPORTS Guiding coalition - has not met. VP's Advisory Council - has not met. Facilities Master Planning Group - Ted distributed an enVision article to members via email.

NEXT MEETINGS

July 19 at Piketon - Start time will be 10:30 to allow extra time for travel. Shelley is coordinating arrangements, which will include a tour of the facilities and subs for lunch. Christine will invite staff to join the meeting for a brief open discussion.

August 18 at Stone Lab - Ted is coordinating these arrangements and will have more to report in July.

September 14 annual meeting - the executive team is gathering information on a location. Possible locations were discussed, and the consensus was that the Fawcett Center would not be a choice. An email message has been sent to administration to get the date on their schedules.

October 26 Fall Faculty Meeting - SAC has not been invited to participate at this point. Cathy Z. is following up.

Farm Science Review - Jim Karcher suggested SAC have a booth and use the promotional display at FSR. After discussion, it was agreed to pursue this, and Jim will make the arrangements.

NOMINATIONS FOR OFFICER POSITIONS Deb reported that two officer positions will need to be filled for the next term: the secretary/treasurer position and communications director. Becky declined to serve another term, and Cathy will be contacted to see if she has an interest in serving another year. A slate of officers will be presented at the July meeting by the nominations committee (Deb, Barb, Janice). Voting will take place in August and installation at the September annual meeting.

EXTENSION AND NW DISTRICT UPDATE Extension District Director Dick Martin joined the meeting during lunch and provided background information on Extension and issues specific to the northwest portion of the state.

Janice made a motion to adjourn the meeting; seconded by Mabel.

Becky Hooper Secretary/Treasurer

July 19, 2000

The regular meeting of the FAES Staff Advisory Council was held at the Centers at Piketon, Ohio and began at approximately 10:30 A.M.

July 19, 2000
Piketon, Ohio

Present: Rita Bowers, Marjorie Dellinger, Janice DiCarolis, Deb Gallagher, Ted Gastier, Jim Karcher, Ann Lighthiser, Kathy Mohler, Christine Nielsen, Pat Patterson, Susan Sommer, Carol Sowers, Regina Vann, Shelley Whitworth, Cathy Zirkle.

Regrets: Betty Aylsworth, Carol Bunn, Cindy Crawford, Mark Erbaugh, Becky Hooper, Mabel Kirchner, Barbara LaMoreaux.

The regular meeting of the FAES Staff Advisory Council was held at the Centers at Piketon, Ohio and began at approximately 10:30 A.M.

1. Review June minutes. A motion to approve minutes from the council's June 21, 2000 meeting was offered by Ms. Dellinger and seconded by Ms. Mohler. Ms. Nielsen noted bullet number six under the section titled, "Drs. Moser and Newcomb Meeting" should be deleted. ("He suggested that time be set aside during these meetings to invite that location's staff to be part of an open discussion.") She explained this topic was discussed in the meeting, but it was not one of Dr. Moser's comments. Motion approved unanimously with the above correction.

2. Executive Team Update and Announcements. Ms. Gallagher reported the executive team of Ms. Nielsen, Ms. Hooper, Ms. Zirkle and herself met via conference call on July 14, 2000. Items discussed by the officers included: determining the council meeting format during the Piketon staff discussion; updating officer responsibilities and expectations by submitting individual officer position "descriptions;" planning the council's August retreat and September annual meeting; discussing the upcoming officer election procedure; developing a plan for the executive team while Ms. Nielsen is on leave; determining membership replacements for Sherri DeCant, Anne Groves and Thad Welch. Ms. Nielsen noted she is currently drafting a letter for Dr. Moser's signature to replace these three members.

3. Meet with Staff from Piketon. The council and Piketon staff were self-introduced. Ms. Nielsen welcomed the Piketon staff to the meeting and offered a brief overview of the council, its formation, and its mission. Ms. Zirkle reported improved communication among the college's staff members due to accomplishments by the council's communication task forces: the enVision task force, listserv task force, membership directory task force, web task force, and promotional display task force. She noted increased staff involvement in college administration via staff representation on groups such as the Vice President's Advisory Council, the Guiding Coalition and the Facilities Master Planning Group. Ms. Gallagher noted accomplishments and works-in-progress of other council task forces, including the survey task force, staff development task force and employee rewards task force. Comments from the Piketon staff regarding FAES experiences and issues included: (a.) feedback regarding taking classes due to Piketon proximity to the Columbus campus and branch campuses, the status of the Alternative Tuition Assistance Program, and the availability of educational video conferencing at Piketon; (b.) feedback regarding recognizing the college staff by offering staff rewards and awards, and the current annual and monthly staff reward and recognition system at Piketon; (c.) concern about attending OSU employee orientation due to its location on the Columbus campus; (d.) interest in the University's recent decrease in its contribution to the staff's Alternative Retirement Plan (ARP) (Post-script: Ms. Nielsen sent a follow-up email regarding this topic on 7/25/00.); (e.) concern regarding receiving on-site training or video conferencing with Information Technology Services (ITS, formerly UTS); (f.) positive feedback regarding meeting with the council because the discussion provided the Piketon staff with perspective about council issues and initiatives. (One Piketon staff member indicated that prior to meeting with the SAC, he likely would have disregarded council communication. Meeting with the SAC on a personal basis will make a difference because he will now pay greater attention to council correspondence and activities).

4. By-laws Amendment. A motion to amend the council by-laws, section V. "Membership," item E. "Vacancies," was offered by Ms. Whitworth and seconded by Ms. Sowers. This item will now read: E. Vacancies ? Council shall notify the Vice President to solicit an appointment from the vacating unit/department head to fulfill the remainder of the vacated term. All subsequent terms will be served following the above specifications. Former members who have been off the Council for 12 months are eligible for appointment. Motion approved unanimously.

5. Slate of Officers for 2000?2001. Ms. Gallagher reported two council members are nominated for upcoming officer elections. Ms. Sommer is nominated for Communication Director and Ms. Mohler is nominated for Secretary. No additional nominations were offered from the floor. The officer elections will take place at the August council meeting.

6. Task Force Reports. (Ms. Zirkle distributed a paper report to the council, covering the Promotional Display, enVision, Project Reinvent video and annual meeting summaries.) 

Promotional Display. Ms. Zirkle reported the display was in Piketon since late June and encouraged council members to review it in the center's lobby. The display was given to Mr. Gastier following the council meeting and will be exhibited at Stone Lab for next month's retreat. Millie Scheid in Communications and Technology agreed to update the display in September, 2000 after the council's next officer team is installed. -enVision. Ms. Zirkle reminded the council to read Ms. Crawford's article titled, "Staff Advisory Council Elects New Vice Chair" in the July/August issue of enVision. The article included news about compiling survey results and the prize drawing for survey participants, Ms. Gallagher's election to the vice-chair position and a brief bio about her, and a summary of the "Foundations" program facilitated by Paul Axtell in May. Ms. Crawford is scheduled to submit another article in August for the September issue of enVision. It was suggested this upcoming article highlight the council's meeting with the Piketon staff and include Piketon staff comments.

Ms. Zirkle noted the Project Reinvent video was taped on June 23, 2000. Marilyn Trefz's question, "How do you see that the efforts of Project Reinvent and the culture of experimentation have made a difference to the faculty/staff in the college?" was to be answered with seven points discussed during June's executive team meeting (these points included in Ms. Zirkle's report distributed to council members by email on June 22, 2000). However, this answer was too lengthy and edited to include the following points: the SAC was formed in 1998 and is a direct product of Project Reinvent; the SAC is a medium used to bring staff issues to the forefront and advice the Dean of these issues; there is greater staff inclusion in the administrative processes of the college through staff representation on administrative groups; the elimination of this status barrier between faculty and staff is also evident at the department level; staff communication has improved significantly. 

Web. Ms. Sommer reported that she, with Communications and Technology's and OARDC computer support staff's assistance, has updated the council's site. The site address is: http://cfaes.osu.edu/staffadvisorycouncil. The email address listed on the site is: oleskiewicz.1@osu.edu. Ms. Sommer passed around a paper report summarizing the council's web site activity over the last 12 months, indicating the site has had 222 hits this month and a total of 421 hits since August, 1999. As the Web task force has completed its mission "to create an informational SAC home page," Ms. Sommer offered a motion to disband the Web task force at this time. The motion was seconded by Ms. Gallagher. Motion passed unanimously. -Listserv. Ms. Lighthiser noted the continued concern regarding the OSUE staff not receiving email messages sent to the staff listserv due to an email account activation problem in the Extension offices. She said the staff listserv will be updated when the problem is rectified. 

Survey. Ms. Dellinger said data received from the survey is being compiled by Mr. Erbaugh's student. Council task forces awaiting survey information should determine the specific sections they wish to obtain data from and draft a list containing these survey sections. The task force chairs will then email the cumulative list of survey sections to Mr. Erbaugh. Ms. Dellinger indicated the responses in Part III of the survey ("A Letter to the Vice President") will be analyzed by Marilyn Trefz. As the complete survey results are expected in August, Ms. Gallagher will ask Mr. Erbaugh to give a report at next month's meeting. Due to confidentiality issues, it was noted that the survey results released will be generalized. 

Staff Rewards. Ms. Vann reported this task force has scheduled a meeting for August 8, 2000. Consequently, a report will be given to the full council at its August meeting. The task force currently has drafted a brief outline as a response to Dr. Moser's charge. Ms. Vann indicated the council's original deadline of September to respond to Dr. Moser's request may have to be extended.
 
7. Other Reports.  Guiding Coalition. No report, as this group does not meet during summer quarter.  VP's Advisory Council. No report, as a meeting was held on July 13, 2000, but no council representative was able to attend. 

Facilities Master Planning Group. Mr. Gastier reported this group has a meeting scheduled on July 20, 2000. He offered the following brief report: a contract may be signed soon with consultants to prepare a Master Plan for the college; the Board of Trustees is expected to vote regarding the facilities in Apple Creek; and the question remains regarding ATI expansion. (Post script: Mr. Gastier sent a report via email on 7/21/00.)

8. Next Meetings Details.

August at Stone Lab. Mr. Gastier, host of the August meeting, distributed paper copies of the Put-in-Bay Chamber of Commerce's "2000 Island Guide." (The information is available on the Chamber of Commerce's web site at: http://www.put-in-bay.com/.) He offered the following suggestions to the council: do not take a vehicle to Gibraltar Island (if so, accommodations must be proven); take the Jet Express to Put-in-Bay and the boat from Put-in-Bay to Gibraltar Island; and stay at Port Clinton or Catawba. Mr. Gastier reserved the meeting room in Stone Lab from 10:45 A.M. until 1:45 P.M., including a cafeteria luncheon and island tour. All transportation costs will be reimbursed. Mr. Gastier and Ms. Whitworth agreed to determine a council meeting place and time in Port Clinton on the morning of August 18, 2000. They will notify the council of this place and time by email. The council's general consensus was that the agenda for the August meeting should include: regular meeting, task force breakouts, survey review, officer voting, and social time. ? September Annual Meeting. Ms. Zirkle reported that a location for the annual meeting is yet to be determined. Information is being received from the Longaberger Alumni House, University Plaza (formerly The Ramada), Buckeye Hall of Fame Café and OSU Faculty Club. She expects to give information to the executive team regarding these locations by July 28, 2000. Jodi Miller, photographer in Communications and Technology, agreed to take portraits of new members during the annual meeting.

9. Nominations Process for Officer Positions Next Year. This item was deleted from the agenda, as it was discussed under item number five above.

10. Other Business. Laura Tiu, a Piketon staff member, spoke to the council regarding her appointment by President Kirwan to serve on a university wide task force researching work life and benefits issues. She indicated the task force will release a survey in October and asked the council to promote the survey to staff members. It was suggested a notice about the work life and benefits survey be sent to the college staff listserv. Ms. Zirkle agreed to ask Ms. Hooper about sending a thank you letter to the Piketon staff and administration for hosting the council's meeting.

11. Tour Piketon. Don McFeeters, Center Director, welcomed the council to the Piketon facility and offered a brief overview of the center's mission. The following center staff members spoke to the council about their respective areas at Piketon: Jimmy Lindner and Julie Fox, Business and Economic Development; Ron Miller, Forestry; Melissa Fitzpatrick, Soil and Water Resources; Laura Tiu, Aquaculture; Brad Bergeferd, Horticulture. The council enjoyed a tour of the Aquaculture and Horticulture areas.

A motion to adjourn the council meeting was offered by Ms. Gallagher and seconded by Ms. Whitworth.

Meeting adjourned at 2:35 P.M. Minutes recorded by Cathy Zirkle.

August 18, 2000

A meeting of the Staff Advisory Council was held at Stone Lab on Gibralter Island in Lake Erie, 11:00 a.m.-4:00 p.m. The agenda for the day included the regular meeting, lunch, and tour of the island

August 18, 2000
Stone Lab

Present: Carol Bunn, Cindy Crawford, Janice DiCarolis, Mark Erbaugh, Deb Gallagher, Ted Gastier, Becky Hooper, Kathy Mohler, Pat Patterson, Susan Sommer, Carol Sowers, Regina Vann, Shelley Whitworth, Cathy Zirkle

Regrets: Betty Aylsworth, Ann Lighthiser, Rita Bowers, Marjorie Dellinger, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Christine Nielsen

A meeting of the Staff Advisory Council was held at Stone Lab on Gibralter Island in Lake Erie, 11:00 a.m.-4:00 p.m.  The agenda for the day included the regular meeting, lunch, and tour of the island

Mark Erbaugh distributed various documents containing the preliminary survey results.  He indicated a grad student did the final coding, and Dr. Joe Gliem ran the statistical and quantitative analysis, however, there is more yet to be done.  Mark discussed the various kinds of data that can be gleaned or sorted from the survey.  Examples are:  location, area of appointment, years of service, type of appointment, etc.  The task force  requests input on the way to “package” the summary information for dissemination to the appropriate other task forces, and how to present a comprehensive report to Dr. Moser.  Mark indicated the next steps for the TF will be to write the results and respond to requests for data extraction and interpretation from the various SAC task forces.  He indicated the final survey results will not be ready for presentation at the annual meeting in September.

After discussion, Deb made a motion to maintain confidentiality with the survey results and to have SAC maintain ownership of the survey data to support task force initiatives.  Kathy Mohler seconded this motion; motion carried.

ANNUAL MEETING

Deb reviewed details for the September 14 annual meting.  It will be held at the Faculty Club on the Columbus campus.  A regular meeting will be held in the morning, and then lunch with a brief program and recognition to follow.  Invitations will be sent under Dr. Moser’s signature to department chairs, Extension district directors, and administrative cabinet.  RSVPs will be sent to Cathy Zirkle.  Parking passes will be available that day, and it was also suggested members could car pool.  Additional details will be emailed closer to time.

Becky Hooper

Secretary/Treasurer

September 14, 2000

The Staff Advisory Council met at the Faculty Club on September 14 at 10:00 a.m. The agenda for the day included the regular monthly meeting, lunch, the annual meeting and installation of officers.

September 14, 2000
Columbus

Present: Carol Bunn Cindy Crawford Janice Dicarolis Debra Gallagher Ted Gastier Becky Hooper Kathy Mohler Susan Sommer Regina Vann Shelley Whitworth Cathy Zirkle Rita Bowers Ann Lighthiser Carol Sowers Marjorie Dellinger Jim Karcher Mabel Kirchner Christine Nielsen

Absent: Betty Aylsworth Pat Patterson Barbara LaMoreaux Mark Erbaugh

The Staff Advisory Council met at the Faculty Club on September 14 at 10:00 a.m. The agenda for the day included the regular monthly meeting, lunch, the annual meeting and installation of officers.

Chair Christine asked if there were changes or corrections to the August minutes. Deb Gallagher made a motion to approve as submitted, seconded by Cathy Zirkle. Motion carried.

Executive Team Update Christine reported the executive team held a conference call September 5. Susan Sommer and Kathy Mohler were involved with this conference call in preparation for their new officer responsibilities. Topics discussed included final plans for the annual meeting and developing the program agenda. Christine reviewed the annual meeting agenda, and Cathy Z. indicated photos are to be taken of new officers and any member who would like a retake.

Christine indicated that SAC members have not been extended an invitation to participate in this year's faculty meeting in October. After discussion, members agreed the council's presence at this annual meeting is important to ensure staff participation in the betterment of the college, and that the topic is relevant to staff. Cathy Z. volunteered to follow up with the appropriate contact regarding an invitation to SAC members.

The Farm Science Review luncheon was discussed; several members indicating they plan to attend. Cathy Z. will coordinate getting the SAC promotional display to FSR with assistance from Jim Karcher and Ted Gastier.

Christine reported that the officers developed job descriptions relative to responsibilities and/or tasks each did during the first term. These job descriptions will be shared with the in-coming officers and also be used as an official document for reference on responsibilities. The descriptions are currently in draft form and will be reviewed and edited by the exec team before presentation to the full SAC membership.

Clarification on the role of the sponsor (Dr. L. H. Newcomb) was discussed during the exec team meeting. As a member of the Sponsor TF, Becky Hooper provided the exec team with background information from the LINC workshop held in Mansfield last year and guidelines from the Paul Axtell handbook. The consensus was that more communication and a closer relationship with Dr. Newcomb is desired by SAC. He will be invited to attend a meeting in the near future.

Task Force Reports

Promotional Display - the display was to be set up in Ag. Admin. during the month but was canceled due to renovations in the building. As reported earlier, the display will be at FSR. Cathy Z. will arrange with Millie Scheid in C&T to update the exec team picture on the display after today's installation of officers. Cathy and Susan Sommer will decide who is to be responsible for the display and its schedule for the next year.

enVision - Janice DiCarolis will write the next article, and it was suggested a picture of the new exec team be included with the article. Cathy Z. will draft the writing assignments for the coming year.

Web Page - nothing to report. Updates are on-going.

Listserv - there was been no activity since June.

Survey - Marjorie reported the TF is in the midst of providing data to those who request specific data. TF Co-Chair Mark Erbaugh is currently out of the country, however, once he returns he will continue working with Joe Gliem in analyzing the data. Marjorie reiterated that the TF is a long way from writing the final report which ultimately will be shared with all staff in the college. It was agreed that the exec team will follow up with Dr. Moser and Dr. Newcomb to determine specifically what their requests are from the data.

Employee Rewards - Regina reported that input from staff following the August meeting has been incorporated into the draft report. The draft will be presented to the TF members on September 25 and final review will take place at the October regular SAC meeting before presentation to Dr. Moser by the October 31 deadline. Regina will email the draft to members to review before October 18. Regina gave much credit to the ex-officio members of this TF.

Staff Development - Shelley distributed information from the survey results that relate to staff development issues. She asked that members review the data and provide feedback to her by the October meeting.

A discussion followed regarding employee performance evaluation and that this is a topic relevant to both the Rewards and Employee Development task forces. Shelley noted that this issue kept re-occurring in the data and is a "hot topic." The question was asked, "Should the next step be to develop a performance evaluation task force?"

Other Reports Guiding Coalition - no report, this group meets next month. VP's Advisory Council - no report, next meeting is scheduled tomorrow. Facilities Master Planning Group - Ted reported this group meets monthly, and he will continue to keep SAC members informed via email.

Frequency of Meetings Christine lead a discussion on how often SAC should schedule meetings. The consensus was that the exec team should plan the next year with a meeting each month (no meeting in December) - continue to hold the third Wednesday of each month. It is always easier to cancel a meeting than to try and schedule one at the last minute. Locations of meetings will continue to be rotated around the state with local staff invited to a portion of the meeting for a sharing session.

Next Meeting October 18 is the next regular meeting date, and it will be held in Columbus. Marjorie volunteered to find a meeting location and coordinate details.

Installation of Officers Officers for the new year were installed by Dr. L. Newcomb during the annual meeting luncheon at the Faculty Club which followed the regular meeting.

Chair Christine Nielsen Vice-Chair Debra Gallagher Secretary/Treasurer Kathy Mohler Communications Director Susan Sommer

Becky Hooper Secretary/Treasurer

October 26, 2000

Fall Faculty Meeting At the 
Holiday Inn on the Lane 

Present: Betty Alysworth Cindy Crawford Marjorie Dellinger Janice DiCarolis Deb Gallagher Rebecca Hopper Barb LaMoreaux Kathy Mohler Pat Patterson Susan Sommer Regina Vann

Absent: Rita Bowers Carol Bunn Mark Erbaugh Ted Gastier Jim Karcher Mabel Kirchner Christine Nielsen Carol Sowers Shelley Whitworth

Dr. Moser had profound information to give to all of us. He is starting his 3rd term. Dr. Moser started by saying he had seen a turtle on a fence post. He asked us if we knew how he got there. He stated that a "Turtle didn't get there by his-self". The story would give us insight to our creating a new vision and mission statement. He also said that "as we learn we will also implement." Our purpose is why we are doing what we're doing. He stated many keywords such as: Knowledge, Core Values, Discovery, Science-based Knowledge, and Standard of Excellence. Dr. Moser shared many ideas for all of us to think about and to implement in our lives. After Dean Moser's address we heard from a faculty panel about their reaction to his comments. Everyone was very positive about the future of our college and the changes being made. Afterwards we adjourned for lunch. After lunch we met and had our Staff Advisory Committee meeting.

Deb Gallagher reported on the Executive meeting with L.H. Newcomb. Dr. Newcomb suggested we might cut our meetings down to four or six per year. Asked that the survey team write a final summary and send him a copy. Other task forces we might create will be able to tap that information. It was suggested that the final summary be posted on our website. Also, have an Envision article written. L.H discussed having a task force to take on Performance Review since it was one of the items that came out of the survey as being important. The group discussed making it a joint venture with Ag Faculty Council with administration input. Everyone agreed on that point. Deb Gallagher will contact L.H. and set it up to start by the first of the year.

BiOhio titled "Showcase Agriculture in Your Life" on May 10 through 12. To be held at the Waterman Farm. - The council discussed whether we should be involved or not and would it be considered one of our meeting dates? The consensus of the group was that most would already be there. If you were not scheduled to attend, it would be good to volunteer your time to help. We could wear our nametags with our logo. It would be a good venue to let everyone know about SAC . We could set up a table with our display. This would not be considered as a regular meeting.

We discussed the number of meetings to have per year. The consensus of the group was to have a minimum of 4 meetings per year. This will need to be discussed and voted on to be put in the By-Laws at the next meeting Wednesday, November 15.

Regina Vann passed out the cover letter to the Staff Reward System Guidelines Proposal. It is being sent to Dr. Moser, L.H. Newcomb and the SAC Executive Advisory Committee with a copy of the document created. Congratulations to the rewards team for a job well done! Thank you to Marilyn Trefz for facilitating the meeting with the task force comprising of Marjorie Dellinger, Mabel Kirchner, Barbara LaMoreaux, Christine Nielsen, Pat Patterson, and Regina Van; and Ex-Officio members Eileen Kieffaber, Michelle Milligan, Ann Ottobre and Dave Sammons.

Other reports were given from the representatives of the Guiding Coalition. The Fall Faculty meeting was a continuation of the Guiding Coalition. We worked on the Vision and Mission statement of the college. No report was given at this time for the VP's Advisory Council. Ted Gastier's report was sent via E-mail to everyone. It was discussed that if someone couldn't attend a meeting that an alternate go in their place. Deb Gallagher was going to contact L.H. regarding this issue.

The next meeting will be Wednesday, November 15 at ATI. Betty Alysworth is the coordinator.

The group decided that the Executive Committee vote on a Schedule for next year's meetings. The group did decide to not meet in December 2000, January 2001, April 2001, May 2001, August 2001, and December 2001.

Christine Neilsen and family are doing well and a picture will be posted on E-mail.

No issues were voted on, as there was not a quorum.

Deb motioned to adjourn and Janice seconded.

Respectfully yours, Kathy Mohler Secretary/Treasurer

November 15, 2000

Betty Aylsworth introduced Ray Kline. He gave us a lot of information on ATI and it's connections to OSU, and OARDC. ATI is the educational technical side of OSU. Association of Science Programs can start at ATI and finish at OSU. ATI provided a wonderful lunch and refreshments for the Council.

November 15, 2000
ATI, Wooster

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Cindy Crawford, Marjorie Dellinger, Mary (Detty) Reedy, Janice DiCarolis, Deb Gallagher, Ted Gastier, Becky Hooper, Jim Karcher, Mabel Kirchner, Barb LaMoreaux, Ann Lighthiser, Kathy Mohler, Kyle Sharp, Susan Sommer, Michelle Spillan, Regina Vann, Shelley Whitworth

Absent: Mark Erbaugh, Christine Nielsen, Pat Patterson, Carol Poe, Carol Sowers

Betty Aylsworth introduced Ray Kline. He gave us a lot of information on ATI and it's connections to OSU, and OARDC. ATI is the educational technical side of OSU. Association of Science Programs can start at ATI and finish at OSU. ATI provided a wonderful lunch and refreshments for the Council.

Revision to October 26 minutes: Page 2, Paragraph 2. The last line should read Ex-Officio Members: Eileen Kieffaber, Michelle Milligan, Ann Ottobre and Dave Sammons. Janice DiCarolis made a motion to approve September and revised October minutes, Marjorie Dellinger seconded.

Deb talked about meeting with L.H. Newcomb regarding frequency of SAC meetings. The Executive Team moved to change Section II. A. of the By-Laws to state:

Frequency - Regular meetings will be held at least four times per year at various locations in the state.

All present were in favor - no opposition.

Update Policy and Procedures:

Web - The executive team or Council must approve additions to the web page and email messages beyond regular maintenance. Voted and approved 6/21/00 minutes.

Travel - 1. Submitted to Travel representative (Carol Poe) after travel has been finished. 2. Name, Social Security Number, number of miles traveled and any receipts necessary sent to travel representative. Voted and approved 11/15/00.

Meetings - 1. Let President of the Council know if you can't attend a meeting. 2. If a representative of the Guiding Coalition, VP Advisory Council or Master Plan Lead Team cannot attend the meeting, they should contact the President of the Council who will in turn appoint someone to go in his or her place. 3. One member of the Guiding Coalition, VP Advisory Council or Master Plan Lead Team should report back to the Council.

TASK FORCE REPORTS:

Employee Rewards - Carol Poe reported that Dr. Moser and Dr. Newcomb would review the Staff Reward System Guidelines Proposal around the middle of December.

Staff Development - Will be meeting in early December. Would like to get preliminary to Council by the February meeting. Possibly March for formal document.

Survey - What information would the Council like to see come out of the document? E-mail thoughts to Marjorie at dellinger.3@osu.edu or Mark at erbaugh.1@osu.edu before November 29th. Possible sources to contact that might want information out of document are Personal Unit (conduct exit interviews) and Directors. Need a formal report to the Council before April.

Envision - Regina Vann helped with December article. Next articles on introduction of new members, staff rewards information and survey update. It was decided that we should put the SAC Logo in our articles.

Performance Review Task Force - Consisting of Carol Bunn, Mary Reedy, Regina Vann, Barb LaMoreaux from the Council and we will be contacting outside representatives to help. Task Force will start the first of 2001. Leader is to be announced later. If someone would like to volunteer to be leader or to join the task force please contact Deb Gallagher.

Discussed questions on Human Resources. Decided to invite Gabriel Renike to come to the February meeting. Cindy Crawford will ask HR to speak to an open meeting in the College.

Facilities Master Plan - Ted handed out two articles and flow chart. Handouts are also posted on the web - rpia.ohio-state.edu/strategic_analysis/strategic_indicators.htm. The plan is in the first part of phase 2. It was noted that the Academic Plan does not address staff. It was suggested that Susan write a letter to Dr. Kirwan and Dr. Moser regarding this issue. Please read the Academic Plan and send your comments to Susan at sommer.31@osu.edu.

Susan Sommer made the motion to adjourn the meeting and Regina Vann seconded.

Respectfully, Kathy Mohler Secretary/Treasurer